Today
Secret
Mid Level Career (5+ yrs experience)
$90,000 - $100,000
Occasional travel
Business - Support
Quantico, VA (On-Site/Office)
Title: Program Analyst
Location: Quantico, VA
Clearance Level: Secret
Summary/Description:
ALEX - Alternative Experts (ALEX) is seeking a Program Analyst to provide administrative, program and project management support to the Business Operations team of a Federal Security Agency.
Duties and Responsibilities:
- Provide project management support including planning; scheduling; compiling briefing materials; meeting management; and note taking and editing. Serves as a liaison with Senior leadership and management.
- Manage correspondence, ensuring appropriate dissemination of intra-office communications and incoming action items with relevant background information.
- Maintain and update databases and spreadsheets to support assigned tasks. Track suspense actions, manage workload and internal assignments, and maintain customer request logs.
- Support executive inquiries and communications, assist the Chief of Staff to maintain office personnel equipment, logistics coordination, personnel network access, and applicable security requirements.
- Analyze and evaluate internal office and agency procedures, processes, techniques, models, and/or systems related to assigned projects/tasks and recommend and facilitate improvements by producing written artifacts and visualization representations for leadership program priorities and initiatives.
- Facilitate knowledge sharing sessions with leadership and key stakeholders to identify, show the data and document the risks and redundancies, map challenges and gaps to construct and convey a high-level vision to complex initiatives in cohesive and easily comprehensible visuals using relevant concepts and principles.
- Produce artifacts including but not limited to policies, processes, procedures; How-To Guides and instruction manuals; charts, graphs, figures, and forms Articles and reports on trends; and copy edits as necessary for proof for grammar and spelling.
- Coordinate, plan, and execute staff meetings, off-site meetings, engagements, or events including venue coordination, drafting procurement documentation, and timeline and action monitoring.
Reviews incoming taskers for appropriate action and deadlines using the agency’s automated task management system.
- Assist with staffing packages, documents, and reminders of deadlines to meet suspense’s, as needed.
- Respond to routine requests for information such as reports, compliance deadlines, required forms, and status updates.
- Support branch meetings and engagements by attending, taking notes, documenting actions, and tracking follow-ups to completion.
- Manage travel arrangements for the Director using the Defense Travel System; including creating authorization orders and submitting vouchers.
- Assist with manpower efforts including onboarding/offboarding paperwork, network access request, government furnished equipment and peripherals, email group access, roster updates, organizational chart maintenance, and coordination of introductory meetings.
Required Skills and Qualifications:
- US. Citizen
- Must be able to read, write, and speak fluent English.
- Excellent and professional verbal and written communication.
- Proficiency in Microsoft Office Products, including but not limited to, Outlook, Teams, Word, Excel, Project, Access, Power BI, etc. or the applicable software of record for the agency.
- Experience with Adobe Suite, including but not limited to, Acrobat Design, Adobe, Photoshop, Adobe Illustrator, Adobe Acrobat, Adobe PageMaker, Adobe Premier, etc. or the applicable software of record for the agency.
- Familiarity with SharePoint, Service Now and/or other task management systems.
Education and Certifications:
- Bachelor’s degree with a minimum of 4 years of experience, or 8 years of relevant experience in lieu of a degree.
- Active Secret Clearance required.
About Us. Founded in 1987 and headquartered in Marshall, VA, ALEX - Alternative Experts, LLC (ALEX) is an ISO 9001:2015-certified Women Owned Small Business that's changing the way government does business by delivering a powerful, industry-leading array of core services to help its clients achieve mission-critical objectives. ALEX provides a variety of benefits designed to help meet the needs of our employees. See a summary of ALEX's Employee Benefits for more information.
ALEX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or disability. Applicants must be able to perform the essential functions of the job.
In order to comply with the Equal Pay for Equal Work Act, we reasonably believe the pay range for this position is between $90,000 - $110,000. Actual compensation within the posted range will be determined based on skills, experience, and qualifications.
Reasonable accommodation will be made to allow employees to meet the essential functions of the job unless that accommodation causes undue hardships to the employer. To request reasonable accommodation, contact the Human Resources Department at hr@alexinc.com.
Location: Quantico, VA
Clearance Level: Secret
Summary/Description:
ALEX - Alternative Experts (ALEX) is seeking a Program Analyst to provide administrative, program and project management support to the Business Operations team of a Federal Security Agency.
Duties and Responsibilities:
- Provide project management support including planning; scheduling; compiling briefing materials; meeting management; and note taking and editing. Serves as a liaison with Senior leadership and management.
- Manage correspondence, ensuring appropriate dissemination of intra-office communications and incoming action items with relevant background information.
- Maintain and update databases and spreadsheets to support assigned tasks. Track suspense actions, manage workload and internal assignments, and maintain customer request logs.
- Support executive inquiries and communications, assist the Chief of Staff to maintain office personnel equipment, logistics coordination, personnel network access, and applicable security requirements.
- Analyze and evaluate internal office and agency procedures, processes, techniques, models, and/or systems related to assigned projects/tasks and recommend and facilitate improvements by producing written artifacts and visualization representations for leadership program priorities and initiatives.
- Facilitate knowledge sharing sessions with leadership and key stakeholders to identify, show the data and document the risks and redundancies, map challenges and gaps to construct and convey a high-level vision to complex initiatives in cohesive and easily comprehensible visuals using relevant concepts and principles.
- Produce artifacts including but not limited to policies, processes, procedures; How-To Guides and instruction manuals; charts, graphs, figures, and forms Articles and reports on trends; and copy edits as necessary for proof for grammar and spelling.
- Coordinate, plan, and execute staff meetings, off-site meetings, engagements, or events including venue coordination, drafting procurement documentation, and timeline and action monitoring.
Reviews incoming taskers for appropriate action and deadlines using the agency’s automated task management system.
- Assist with staffing packages, documents, and reminders of deadlines to meet suspense’s, as needed.
- Respond to routine requests for information such as reports, compliance deadlines, required forms, and status updates.
- Support branch meetings and engagements by attending, taking notes, documenting actions, and tracking follow-ups to completion.
- Manage travel arrangements for the Director using the Defense Travel System; including creating authorization orders and submitting vouchers.
- Assist with manpower efforts including onboarding/offboarding paperwork, network access request, government furnished equipment and peripherals, email group access, roster updates, organizational chart maintenance, and coordination of introductory meetings.
Required Skills and Qualifications:
- US. Citizen
- Must be able to read, write, and speak fluent English.
- Excellent and professional verbal and written communication.
- Proficiency in Microsoft Office Products, including but not limited to, Outlook, Teams, Word, Excel, Project, Access, Power BI, etc. or the applicable software of record for the agency.
- Experience with Adobe Suite, including but not limited to, Acrobat Design, Adobe, Photoshop, Adobe Illustrator, Adobe Acrobat, Adobe PageMaker, Adobe Premier, etc. or the applicable software of record for the agency.
- Familiarity with SharePoint, Service Now and/or other task management systems.
Education and Certifications:
- Bachelor’s degree with a minimum of 4 years of experience, or 8 years of relevant experience in lieu of a degree.
- Active Secret Clearance required.
About Us. Founded in 1987 and headquartered in Marshall, VA, ALEX - Alternative Experts, LLC (ALEX) is an ISO 9001:2015-certified Women Owned Small Business that's changing the way government does business by delivering a powerful, industry-leading array of core services to help its clients achieve mission-critical objectives. ALEX provides a variety of benefits designed to help meet the needs of our employees. See a summary of ALEX's Employee Benefits for more information.
ALEX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or disability. Applicants must be able to perform the essential functions of the job.
In order to comply with the Equal Pay for Equal Work Act, we reasonably believe the pay range for this position is between $90,000 - $110,000. Actual compensation within the posted range will be determined based on skills, experience, and qualifications.
Reasonable accommodation will be made to allow employees to meet the essential functions of the job unless that accommodation causes undue hardships to the employer. To request reasonable accommodation, contact the Human Resources Department at hr@alexinc.com.
group id: 10183635
