Finance Specialist

POSITION SUMMARY

The Finance Specialist is responsible for supporting the Budget & Contracts Manager and the Budget Analyst to ensure accuracy and timeliness of invoicing. The Finance Specialist supports the department's efforts to maintain invoice schedules and payment requests and ensure labor is reconciled to request and schedules. The Finance Specialist also supports the department's effort to ensure documentation is accurate and complete for invoicing, reviews labor reports and makes corrections as necessary. Additionally, the Finance Specialist generates reports used to monitor business expenses and meet other accounting services reporting requirements. The Finance Specialist assists with payroll data entry and processing of payroll. All work is executed in accordance with Integrated Safety Management (ISM) and Integrated Safeguards and Security Management (ISSM) functions and principles. This is in person position.

RESPONSIBILITIES

• Support effort to ensure all labor is reconciled to request and schedule. Verify that all documentation is accurate, distribute loads and create invoice.
• Work with the Budget & Contracts Manager and Budget Analyst to ensure all invoices are accurate, processed and submitted to customer by the due date.
• Work with department personnel to maintain invoice details, invoice logs and ensure postings are to the correct cost codes.
• Work with department personnel to ensure all long-term requests are up-to-date, and review against labor and invoice. Assist with the review of materials, equipment & supplies (ME&S) expenses, allocation charges correctly and submission invoices.
• Assist with timesheet entry, review timecards for proper signatures, initials and leave requests. Support the
• department effort to coordinate with employees and supervisors for corrections. Process any required payroll adjustments and reconcile back to requests.
• Distribute pay and time correctly in accordance with federal and state laws pay policies and the Collective Bargaining Agreement (CBA). Assist with the verification of availability of benefit accruals on a weekly basis, audit timecard entry against Leave Requests.
• Coordinate timecard processing with management. Assist with the reconciliation of timecard data to master schedule and ensure timecards reflect employee position and rate changes.

QUALIFICATIONS

Required Education and Experience:

• Work is performed onsite. Position is not remote.
• High School Diploma or equivalent.
• General knowledge of relevant payroll/accounting or related experience.
• General experience working with payroll.
• Currently have, or be able to obtain and maintain, a Department of Energy L clearance. Obtaining this clearance requires US citizenship.
• Ability to work independently and manage multiple tasks while maintaining strict attention to detail and accuracy.
• Must have excellent written and oral communication skills with the ability to convey information professionally and tactfully regarding sensitive and confidential information.
• Above average proficiency in the use of Microsoft Office Suite products, including Excel, Word and Outlook as well as payroll/accounting systems.

WORKING CONDITIONS

Work is performed in an office setting and may be subject to frequent interruptions. Position requires exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves extended periods of sitting while engaged with a computer terminal or phone. Must have close visual and audio acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; determining the accuracy, neatness and thoroughness of work.