Division Administrative Assistant

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Department Summary:

The MITRE Labs Modeling and Analysis Innovation Center is seeking a Division Administrative Assistant to join our team. The Division Administrative Assistant is a motivated and creative individual with a high sense of accountability to join our McLean office. This is an excellent opportunity to provide advanced, diversified, and proactive administrative support of substantial and confidential nature to the Division Director and division staff. Come and support a dynamic organization that fosters a culture of innovation, collaboration, and continuous learning.

Roles & Responsibilities:

• Perform administrative tasks such as coordinating meetings, purchasing requisitions, facilitating travel and expense submission, administering data calls, space planning, etc.
• Work with department managers to learn department needs and assist with the management of daily operational activities
• Facilitate meetings through scheduling, agenda and content preparation, minute taking, and tracking follow up actions
• Support hiring, onboarding and offboarding for division staff
• Interact with MITRE Labs Operations, HR, Finance, Facilities, and IT to enable the day-to-day business activities of the division and staff
• Work with division lab managers to support operations and maintenance activities of lab resources
• Observe, review and analyze processes to identify inefficiencies and areas where improvements could be made
• Maintain a positive and professional working relationship with peers, management, and support services, with a constant commitment to teamwork and exemplary customer service

Basic Qualifications:

• Typically requires a minimum of 3 years of related experience with a High School Diploma or equivalent in education, or 2 years' experience and an Associate degree, or equivalent combination of education and related work experience.
• Ability to obtain and maintain a US Government issued Secret Clearance.
• Per the U.S. Government's eligibility requirements, you must be a U.S Citizen to be considered for a security clearance.
• Previous experience working with senior executives.
• Excellent organizational skills, interpersonal skills, and strong communications skills.
• Demonstrated ability to successfully multi-task.
• Ability to work effectively as a team player under time and work constraints with minimal supervision and tactfully with all levels of management.
• Advanced proficiency in office tools (i.e., MS Word, PowerPoint, Excel, Outlook, Teams, Adobe Acrobat, etc.)
• Experienced with calendar management.
• Experienced with face-to-face and virtual meeting and event planning.
• Flexibility, adaptability, and ability to deal with ambiguous situations.
• Excellent interpersonal skills and ability to support diverse backgrounds.
• Exercise independent judgment consistent with corporate objectives, philosophies, and broad policies.
• Demonstrate superior attention to detail.
• This position requires a minimum of 4 days a week on-site.

Preferred Qualifications:

• Active Secret Clearance
• Bachelor's degree in a relevant field
• Previous experience in a technical oriented organization

This requisition requires the candidate to have a minimum of the following clearance(s):
None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):
Secret

Work Location Type:
Onsite

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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