Administrative Assistant

Imagine One Technology & Management, Ltd., is now interviewing for an Administrative Support position with the US Navy. This position supports the US Navy's Aircraft Carrier program from its field office in Portsmouth, Virginia. The work requires experience in managing the administrative and personnel tasks in an office comprised primarily of Department of Defense (DoD) civil service staff and civilian contractor support.

The successful candidate will support the activity in gathering, analyzing, and tracking data, as well as working alongside other administrative staff carrying out the day-to-day administrative operations of the activity and working closely with the government Administrative Officer.

Duties and qualifications, identifying both essential and marginal duties:

• Utilize practical experience with MSOffice (2016 or later) programs including Access, Word, Excel and PowerPoint for data entry, to build and analyze spreadsheets, presentations, documents and various tools as needed to track and manage project related processes.
• Under the direction of the government staff, manage the administrative matters of the activity to include:
  • Scheduling and / or coordinating meetings and meeting facilities.
  • Oversee actions necessary for inventory and management of office supplies and office equipment.
  • Oversee processes for building security and property passes.
  • Manage incoming and outgoing correspondence to include drafting, serializing, mailing, tracking, and filing of Naval Messages, Naval transmittals, letters and personnel actions.
  • Assist CPA personnel in processing travel authorizations, reservations, and vouchers.
  • Provide formatting, organization and maintenance of instructions.
  • Assist with the processing of security requests (both incoming and outgoing).
  • Maintain records containing status of personnel training and security requirements.
  • Facilitate the processing of new and departing employees.
  • Assist in government property inventory control.
  • Assist with payroll support.
  • Input data into web-based databases.
  • Assist with other administrative functions as required.

Experience Requirements:

• Five or more years of professional experience in a government office setting with increasing responsibilities for coordinating administrative and personnel tasks.
• High level proficiency with MSOffice (2016 or later): Outlook, Word, Excel, PowerPoint
• Proficiency with Adobe Acrobat
• Experience with Defense Information System for Security (DISS), (Formerly Joint Personnel Adjudication System (JPAS))
• Experience with Defense Travel System (DTS)
• Experience with government civpers recruiting, staffing, advancement, travel, payroll and security clearance management. Proficiency with the following applications (or similar) is desired:
• Total Workforce Management System (TWMS)
• USA Staffing and USAJobs
• Enterprise Resource Management (ERP) System
• Defense Civilian Personnel Data System (DCPDS)
• MyBiz+
• Defense Acquisition Corps Membership (eDACM)
• Experience preparing documents per the Navy Correspondence Manual.

Security Requirements:

• US citizenship
• DoD Secret clearance (interim Secret acceptable)

Imagine One Technology & Management, Ltd., offers a full package of benefits and competitive salary, excellent group medical, vision, and dental programs. 401K savings plan; $4K annual tuition reimbursement ($5K if pursuing master's degree); employee training, development, and education programs; profit sharing; advancement opportunities; and much more!

ISO 9001:2015, ISO 20000-1:2018, ISO 27001:2013
CMMI Development and Services - Maturity Level 3
An Employee-Owned Business

EEO/Veterans/Disabled