#CJ24-1122 FACILITIES MANAGEMENT SPECIALIST

Major Duties and Responsibilities

Administrative Assistant 35%

Incumbent receives day-to-day direction from the DOS S/FM and D/FM. Assists with providing a full range of general support services including CAA and unclassified procurement operations, payroll administration, financial activities, maintaining related files and records, scheduling meetings and other general administrative and clerical duties.

Assists with payroll utilizing the DOS WinT&A payroll software system for both DOS Direct Hire and LES employees. Includes verifying time and attendance before submittal to FSC. Assists with consolidating bi-weekly payroll and submitting it to FSC. Maintain a "sensitive" spreadsheet-detailing payroll and allowance information.

Meet with all new and departing employees and obtain necessary payroll and allowance information and forward the data to FSC Charleston.

Performs general office administrative duties such as preparing reports, tables, summaries, and other documents using standard office software.

Controlled Access Areas (CAA) Work Order Coordinator 30%

Responsible for:

• Managing and operating work orders in the classified preventive maintenance computer system for the CAA of the Chancery building.
• Receives, processes, schedules, and monitors work orders for the CAA of the Chancery building.
• Stores, maintains, and saves all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the CAA of the Chancery.
• For all requirements for securely procured equipment and repair parts to support building systems in CAA: drafts or checks Requests for Procurement and submits them to GSO Procurement, maintaining records of all RFPs submitted and obtaining order status updates; coordinates with Secure Warehouse staff to ensure adequate stock of securely-procured
• expendable maintenance supplies; arranges pick-up of necessary items from secure receiving area or warehouse and delivery to worksite by cleared Americans.
  Unclassified Work Order Coordinator 30%
  
  Responsible for:
  
  • Managing and operating work orders in the un-classified preventive maintenance computer system for the non-CAA portions of the Embassy compound.
  • Receives, processes, schedules, and monitors work orders for the non-CAA portions of the Embassy compound.
  • Stores, maintains, and saves all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the non-CAA portions of the Embassy compound.
  
  Other 5%
  
  Performs general office administrative duties such as administrating meetings, preparing reports, tables, summaries, and other documents using standard office software.
  
  Acts as backup for LES Work Order Clerk as needed.
  
  Assists the S/FM & D/FM in other areas as required.
  
  Required Qualifications
  
  Knowledge of computer programs; must be able to produce letters, reports, and presentations.
  
  Must be 21 years of age or older, have completed secondary school.
  
  Top-Secret clearance.
  
  Preferred Qualifications
  
  Knowledge of Facilities Management.
  
  Associate degree or completion of a trades or technical school.