Today
Top Secret
Unspecified
Unspecified
Moscow (On-Site/Office)
MAJOR DUTIES AND RESPONSIBILITIES
Incumbent will be responsible for the following duties:
Administrative Assistant (35%)
Controlled Access Areas (CAA) Work Order Coordinator (30%)
Unclassified Work Order Coordinator (30%)
system for the non-CAA portions of the Embassy compound.
Other (5%)
Required Qualifications
Preferred Qualifications
Incumbent will be responsible for the following duties:
Administrative Assistant (35%)
- Incumbent receives day-to-day direction from the DOS S/FM and D/FM. Assists with providing a full range of general support services including CAA and unclassified procurement operations, payroll administration, financial activities, maintaining related files and records, scheduling meetings and other general administrative and clerical duties.
- Assists with payroll utilizing the DOS WinT&A payroll software system for both DOS Direct Hire and LES employees. Includes verifying time and attendance before submittal to FSC. Assists with consolidating bi-weekly payroll and submitting it to FSC. Maintain a "sensitive" spreadsheet-detailing payroll and allowance information.
- Meet with all new and departing employees and obtain necessary payroll and allowance information and forward the data to FSC Charleston.
- Performs general office administrative duties such as preparing reports, tables, summaries, and other documents using standard office software.
Controlled Access Areas (CAA) Work Order Coordinator (30%)
- Managing and operating work orders in the classified preventive maintenance computer system for the CAA of the Chancery building.
- Receives, processes, schedules, and monitors work orders for the CAA of the Chancery building.
- Stores, maintains, and saves all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the CAA of the Chancery.
- For all requirements for securely procured equipment and repair parts to support building systems in CAA:
- Drafts or checks Requests for Procurement and submits them to GSO Procurement
- Maintaining records of all RFPs submitted and obtaining order status updates coordinates with Secure Warehouse staff to ensure adequate stock of securely procured expendable maintenance supplies
- Arranges pick-up of necessary items from secure receiving area or warehouse and delivery to worksite by cleared Americans.
Unclassified Work Order Coordinator (30%)
- Managing and operating work orders in the un-classified preventive maintenance computer
system for the non-CAA portions of the Embassy compound.
- Receives, processes, schedules, and monitors work orders for the non-CAA portions of the Embassy compound.
- Stores, maintains, and saves all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the non-CAA portions of the Embassy compound.
Other (5%)
- Performs general office administrative duties such as administrating meetings, preparing reports, tables, summaries, and other documents using standard office software.
- Acts as backup for LES Work Order Clerk as needed.
- Assists the S/FM & D/FM in other areas as required.
Required Qualifications
- Knowledge of computer programs; must be able to produce letters, reports, and presentations.
- Must be 21 years of age or older, have completed secondary school.
- A Top-Secret clearance and a 3/3 level in Russian are required.
Preferred Qualifications
- Knowledge of Facilities Management.
- Associate degree or completion of a trades or technical school.
group id: 91143230
