Today
Top Secret
Unspecified
Unspecified
Moscow (On-Site/Office)
This position is responsible for the management of various GSO Property operations, and directly supervises the Property, Inventory, and Receiving operations, including oversight of the leased warehouse, and direction of the contracted Labor Team, for a total of approximately seventeen locally hired employees. (3 Property, 2 Receiving, 1 Expendables, 6 Labor; 5 warehousemen)
Major Duties and Responsibilities
MANAGEMENT - Acts as GSO Property representative for Make Ready meetings with Facilities direct hire representatives, Housing Team members and other contracted staff. Directly oversees the Property Team, including arrival and departure inventories of Government property in residences, offices, warehouse and storerooms, and ensures the corresponding records are accurate. Coordinates with GSO Housing concerning residential make-readies to include the provisioning and assignment of furniture, appliances, carpets and other residential core furniture and appliance items. Evaluates condition of furniture and appliance items to determine if they should be reissued, renovated, or sold at an excess property sale. Manages and reviews orders of expendable supply and works extensively with the Store Keeper/Expendables Supply Clerk and conducts Spot Checks on inventory. Oversees and ensures the integrity of data entry into the Department's ILMS database, tracks location changes of commodities/property and monitors inventory records for any anomalies.
OVERSIGHT AND MENTORING OF STAFF - Supports, mentors and directs Staff in the General Service Property, Receiving, Expendables and Labor sections. Promotes staff development through training, counseling, and origination of performance evaluations. Provides mentoring, guidance, and on-the-job training to locally employed staff in various areas of property management. Approves and schedules leave and time and attendance for locally employed staff. Acts as expert point of contact in ILMS.
FINANCIAL/ASSESSMENT/REQUISITION/DISPOSAL - Approver for all non-expendable supply requisitions and serves as first-level approver in ARIBA for all procurement requests originating from the GSO Property section. Supervises all excess property disposal sales, including all organizational and implementation aspects. Identifies procurement support needs and conducts procurement planning, assists in the procurement of goods and services for post, prepares budget requests, and monitors vendor performance and costs.
WAREHOUSE MANAGEMENT - reviews the daily operations of the leased warehouse, arranges disposals and conducts spot checks of inventory. Determines warehousing needs and is responsible for warehouse and inventory management. Manages warehouse space, disposition of inventory, and disposals. Reviews Warehouse contract and makes recommendations for extension, renewal, or termination.
DELEGATIONS AND OTHER SPECIAL TASKS - Acts as main contact with OBO/OPS/RDF regarding Official Residences (CMR - Spaso House and DCMR - TH-01). Routinely involved in organizing motorcades, transportation of equipment, setting up, working in, and breaking down meeting sites. Tasked to work on high-level delegation visits, including organization, supply, staffing and set up/breakdown of Control Rooms, as well as providing arrival and departure flight support. Responds to other work assignments as they arrive in the workplace.
CORRESPONDENCE AND REPORTS - Extensive use of ILMS to ensure compliance with Departmental regulations as they relate to inventory, supply chain management, wiser warehousing, and property receipt/distribution/disposal. Familiar with the FAM/FAH requirements of the U.S. Department of State as they apply to Property Management. Organizes and oversees the annual inventory of all Furniture and Appliance Pool (FAP) property. Performs other duties as assigned.
Required Qualifications
PREFERRED: Four-year degree is preferred; while the applicant is not required to read and speak Russian it would be beneficial in interactions with locally employed staff.
Major Duties and Responsibilities
MANAGEMENT - Acts as GSO Property representative for Make Ready meetings with Facilities direct hire representatives, Housing Team members and other contracted staff. Directly oversees the Property Team, including arrival and departure inventories of Government property in residences, offices, warehouse and storerooms, and ensures the corresponding records are accurate. Coordinates with GSO Housing concerning residential make-readies to include the provisioning and assignment of furniture, appliances, carpets and other residential core furniture and appliance items. Evaluates condition of furniture and appliance items to determine if they should be reissued, renovated, or sold at an excess property sale. Manages and reviews orders of expendable supply and works extensively with the Store Keeper/Expendables Supply Clerk and conducts Spot Checks on inventory. Oversees and ensures the integrity of data entry into the Department's ILMS database, tracks location changes of commodities/property and monitors inventory records for any anomalies.
OVERSIGHT AND MENTORING OF STAFF - Supports, mentors and directs Staff in the General Service Property, Receiving, Expendables and Labor sections. Promotes staff development through training, counseling, and origination of performance evaluations. Provides mentoring, guidance, and on-the-job training to locally employed staff in various areas of property management. Approves and schedules leave and time and attendance for locally employed staff. Acts as expert point of contact in ILMS.
FINANCIAL/ASSESSMENT/REQUISITION/DISPOSAL - Approver for all non-expendable supply requisitions and serves as first-level approver in ARIBA for all procurement requests originating from the GSO Property section. Supervises all excess property disposal sales, including all organizational and implementation aspects. Identifies procurement support needs and conducts procurement planning, assists in the procurement of goods and services for post, prepares budget requests, and monitors vendor performance and costs.
WAREHOUSE MANAGEMENT - reviews the daily operations of the leased warehouse, arranges disposals and conducts spot checks of inventory. Determines warehousing needs and is responsible for warehouse and inventory management. Manages warehouse space, disposition of inventory, and disposals. Reviews Warehouse contract and makes recommendations for extension, renewal, or termination.
DELEGATIONS AND OTHER SPECIAL TASKS - Acts as main contact with OBO/OPS/RDF regarding Official Residences (CMR - Spaso House and DCMR - TH-01). Routinely involved in organizing motorcades, transportation of equipment, setting up, working in, and breaking down meeting sites. Tasked to work on high-level delegation visits, including organization, supply, staffing and set up/breakdown of Control Rooms, as well as providing arrival and departure flight support. Responds to other work assignments as they arrive in the workplace.
CORRESPONDENCE AND REPORTS - Extensive use of ILMS to ensure compliance with Departmental regulations as they relate to inventory, supply chain management, wiser warehousing, and property receipt/distribution/disposal. Familiar with the FAM/FAH requirements of the U.S. Department of State as they apply to Property Management. Organizes and oversees the annual inventory of all Furniture and Appliance Pool (FAP) property. Performs other duties as assigned.
Required Qualifications
- Associates Degree or equivalent
- Minimum of three years' experience in warehousing, inventory management, and/or supply chain management (specialized training in these fields, or a degree in operations management or business administration can be substituted for up to two years' work experience).
- Must have excellent written and oral English language abilities adequate to understand, analyze, and apply government regulations.
- The applicant must have knowledge of PCs, PC-based software (MS Office: Outlook, Word, and Excel) as well as knowledge of and experience in automated inventory management databases. Must be willing to refer to and comply with the Foreign Affairs Manuals and Foreign Affairs Handbooks, Integrated Logistics Management System (ILMS) instructions and processes, and Embassy Moscow-issued administrative and security guidance.
- Incumbent must exercise good judgment in applying pertinent regulations and policies. Must be able to implement strong controls and accountability systems.
- Must be physically fit to perform manual labor and lift at least fifty (50) pounds.
- Excellent interpersonal skills are required including the ability to effectively manage extensive face-to-face contact with a diverse embassy community. Must be able to interact with all levels of Embassy staff and explain policies and procedures when appropriate.
- Must be a U.S. citizen.
- Top-Secret security clearance is required.
PREFERRED: Four-year degree is preferred; while the applicant is not required to read and speak Russian it would be beneficial in interactions with locally employed staff.
group id: 91143230
