Administrative Assistant

Administrative Assistant
Full-time
Fort Leavenworth, Kansas

About Us

Trideum Corporation is a 100% employee-owned company, committed to embracing the world's toughest challenges with a servant's heart. Through dedicated hard work and commitment, we provide distinctive quality and unparalleled customer service in all aspects of our business. We also know that our employees are the key to our success, and it is our mission to take care of them so they can take care of our customers and communities where we live, work, and play.

Position Summary

We are seeking candidates who are passionate about providing administrative support.

The selected candidate will work at the National Simulation Center on Fort Leavenworth, KS.

What You'll Do

• Provide direct administrative support to the National Simulation Center Headquarters and staff.
• Record meeting minutes, notation of action items and providing follow-up correspondence support
• Draft and distribute correspondence and presentations; Review and edit correspondence and documentation as required; Status report consolidation
• Conference room scheduling and coordination
• Answer incoming calls and screen to determine who is calling (rank/executive level/and agency/organization) as well as purpose of the call, and transfer calls providing the rank and name of who is calling, the agency/organization the person is from, and the purpose of the call.
• Organize and manage calendars to include all meetings, senior leader engagements, TDY, office calls, etc.
• Prepare travel authorizations/arrangements in the Defense Travel System (DTS). Book travel, lodging, and rental car requirements.
• Reconcile travel vouchers upon return from travel.
• Schedule and coordinate meetings/appointments. Send meeting invitations to all stakeholders.
• Print Read Ahead Slides (RAHS) provided by the meeting OPR (2 days prior to the meeting)
• Write, proof, edit, and rewrite correspondence (Memorandums, Notes, Draft Emails "Ghost Notes", etc.) and other documents IAW AR 2550 as required.
• Receive and direct visitors / Monitor visitor access
• Maintain front desk procedures including contact information, directions and frequently requested information
• Process queries and direct to appropriate office
• Process requests for information and data
• Resolve administrative problems and inquiries
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment as required
• Problem assessment and problem solving
• Information gathering and information monitoring
• Prepare travel book with agenda
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe and distribute minutes of meetings
• Coordinate all aspects of meetings including, but not limited to, passing security clearances, processing visitor requests, and preparing agendas and itineraries.
• Synchronize the Director's calendar and other key leaders' calendars as needed. This support includes maintaining a master calendar of activities to include major internal events, major external events, relevant Government agency meetings, internal Temporary Duty (TDY) schedules, holidays, organizational events, and other relevant matters of importance to the organization as a whole.

Requirements and Qualifications:

• High School Diploma or equivalent
• 2 years of administrative experience
• Strong writing skills, including ability to edit and review documentation for errors
• Strong proficiency in Microsoft Outlook, Word and Excel
• Ability to work independently or as a member of the team, as required
• Strong written and verbal communication
• Experience with project coordination
• High level of fluency in Microsoft applications, particularly Word, Excel and Outlook
• Experience with Microsoft SharePoint
• US citizenship with the ability to obtain a Secret security clearance.

We Take Care of Our People

Whether you're looking to launch a new career or grow an existing one, Trideum is the type of company where you can balance great work with great life because we believe that taking care of our people is the right thing to do. Trideum offers:

• Competitive pay based on the work you do here and not your previous salary.
• Traditional benefits such as medical, dental, vision, life, disability, and 401k matching.
• Paid leave and the ability to cash out leave.
• Free access to certified financial planners, wellness and support services, and discount programs.
• Education assistance and professional development opportunities.
• And much more.

Ready to Apply?

Start Your Application now!

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Trideum may request such accommodation(s) by contacting Human Resources at 256.704.6123 or HR@trideum.com .