Yesterday
Public Trust
Unspecified
None
Business - HR
Oklahoma City, OK (On-Site/Office)
Description
We are seeking a detail-oriented and proactive Payroll and Benefits Compliance Specialist to manage critical functions at the intersection of payroll, benefits, and tax compliance. This role ensures accurate reconciliation of health insurance benefits with payroll deductions, oversees the setup and maintenance of state tax agency accounts, and liaises with federal agencies such as the IRS to resolve treasury offset inquiries.
Requirements
Benefits Reconciliation:
Tax Account Management:
Federal Agency Liaison:
Audit and Reporting:
System Integration and Maintenance:
Competencies:
The ideal candidate will have proven experience in payroll, benefits administration, or tax compliance, with a strong understanding of federal and state payroll tax regulations. They should possess excellent analytical and problem-solving skills, along with effective communication abilities, particularly when interacting with government agencies. Proficiency in Microsoft Excel is essential. Experience managing multi-state payroll and benefits systems, as
well as familiarity with IRS procedures and treasury offset programs, is highly desirable.
Equipment/Systems:
This position utilizes all Microsoft Office applications (especially Excel), JAMIS ERP and UKG (payroll processing software).
Required Education and Experience - Bachelor's degree/Associates Degree/Technical Certification (Business Administration) or 1-3 years payroll or HR experience.
Preferred Education and Experience - 1-3 years Tax and/or Benefits management.
Work Environment & Physical Demands
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type and Expected Hours of Work
This is a full time semi-remote position - 40 hours per week; work hours and days vary depending upon the timing and complexity of payroll processing (typically work hours are during the day but may require shifting to evenings or weekends/holidays); flexible work schedule is a requirement for this role.
Travel - none
Benefits
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We are seeking a detail-oriented and proactive Payroll and Benefits Compliance Specialist to manage critical functions at the intersection of payroll, benefits, and tax compliance. This role ensures accurate reconciliation of health insurance benefits with payroll deductions, oversees the setup and maintenance of state tax agency accounts, and liaises with federal agencies such as the IRS to resolve treasury offset inquiries.
Requirements
Benefits Reconciliation:
- Reconcile employee health insurance enrollments and premiums with payroll deductions.
- Investigate and resolve discrepancies between benefit provider records and payroll systems.
- Collaborate with HR and benefits administrators to ensure accurate employee coverage and deductions.
- Code, record and pay benefits invoices monthly.
Tax Account Management:
- Establish and maintain state tax withholding and unemployment insurance accounts across multiple jurisdictions.
- Monitor compliance with state-specific tax regulations and filing requirements.
- Coordinate with payroll providers and state agencies to ensure timely and accurate reporting.
- Quarterly Tax Package Reconciliation
Federal Agency Liaison:
- Contact the IRS to obtain information and resolve issues related to treasury offsets.
- Maintain documentation of communications and resolutions with federal agencies.
- Support internal teams with guidance on federal tax matters impacting payroll.
Audit and Reporting:
- Conduct regular audits of payroll and benefits data to ensure accuracy and compliance.
- Prepare and submit reports to internal stakeholders and external agencies as required.
System Integration and Maintenance:
- Support the integration of payroll and benefits systems with HRIS platforms.
- Troubleshoot system issues and coordinate with vendors or IT teams for resolution.
Competencies:
The ideal candidate will have proven experience in payroll, benefits administration, or tax compliance, with a strong understanding of federal and state payroll tax regulations. They should possess excellent analytical and problem-solving skills, along with effective communication abilities, particularly when interacting with government agencies. Proficiency in Microsoft Excel is essential. Experience managing multi-state payroll and benefits systems, as
well as familiarity with IRS procedures and treasury offset programs, is highly desirable.
Equipment/Systems:
This position utilizes all Microsoft Office applications (especially Excel), JAMIS ERP and UKG (payroll processing software).
Required Education and Experience - Bachelor's degree/Associates Degree/Technical Certification (Business Administration) or 1-3 years payroll or HR experience.
Preferred Education and Experience - 1-3 years Tax and/or Benefits management.
Work Environment & Physical Demands
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type and Expected Hours of Work
This is a full time semi-remote position - 40 hours per week; work hours and days vary depending upon the timing and complexity of payroll processing (typically work hours are during the day but may require shifting to evenings or weekends/holidays); flexible work schedule is a requirement for this role.
Travel - none
Benefits
- Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
- Matching 401K
- Short- and Long-Term Disability
- Pet Insurance
- Professional Development/Education Reimbursement
- Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
group id: 91088518
