Administrative Support Specialist, Senior

Torch Technologies has an exciting opportunity for an Administrative Support Specialist, Senior providing support to the Aerospace Management Systems Division (AFLCMC/HBA), which is within the USAF Electronic Systems Directorate and located at Hanscom AFB, MA.

Responsibilities:

This position requires a highly motivated individual with administrative support experience to include, but not limited to the duties below:

• Responsible for a wide variety of detailed financial and administrative responsibilities including facilities, logistics, and day-to-day activities for relatively large and/or complex programs, organizations or proposals.
• Recommend procedures to be used to monitor programs, organizations or proposals.
• Serve as the front-line contact to the customer for the Program Manager.
• Maintain appointment calendars and conference room schedules.
• Provide inputs and recommendations regarding administrative and office management processes and procedures.
• Assist with preparation of and updates to program office file management documents.
• Prepare agendas, reports and briefings for staff meetings
• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System
• Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries.
• Drafts documents for the approval and signature of leadership.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling, and set up of physical and virtual meetings and in support office staff and external participates.
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers.
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution.

Job Requirements

• Bachelor's Degree and 5 or more years of directly related work experience or Associate's Degree and 7 years of directly related work experience, additional work experience in lieu of degree will be accepted.
• Must be a US citizen
• Must have an active US security clearance at the Secret level.
• Must be able to maintain clearance at required level.

Preferred:

AS or AA Degree or BA/BS Degree is preferred.

U.S. Citizenship Required for this Position: Yes

Job Type: Full Time

Security Clearance: Secret

Schedule: M-F; 8AM to 5PM

Work Location: Hanscom AFB, MA

Travel: 0-10%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

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