Executive Operations Specialist

Job Description: The selected candidate will work as an Operations Support Specialist supporting PM CT2 at PEO STRI. Responsibilities include Operations support for a fast-paced environment of 50+ employees and managers in multiple U.S. locations. Candidate must be proficient in Office 365, able to maintain a high level of customer service, and have a willingness to learn.

Full-Time/Part-Time: Full-Time

Worksite details: Hybrid, onsite 3-5 days per week, Orlando, FL

Duties will include:

• Work with division to compile or edit briefings to ensure communications are accurately and effectively conveyed to the target audience.
• Provide remarks, notes, and talking points for presenters when appropriate.
• Responsible for coordinating, integrating, and synchronizing between multiple divisions, including program management, contracting and budget/financial.
• Knowledge of how to properly brief senior leaders with succinct, clear, and concise information.
• Ability to manage travel coordination and personnel in-processing, regardless of geographic location.
• Ability to translate and summarize detailed and complex technical data and condense into understandable communications.
• Participate in meetings and collaborate with all levels of staff.
• Analyze qualitative and quantitative data to identify significant information that will further a product's message to create a clear presentation.
• Utilize electronic mail and calendaring systems as well as various tools/software to prepare reports, briefings, all forms of correspondence, messages, statistical reports, etc., in draft and final version for public delivery and/or publication.
• Facilitate internal communication and manage division calendars (Outlook-based calendar coordination and collaboration with all levels of staff).
• Regular engagement with senior level executives, attend meetings, create minutes, track action items, and may represent executive leadership at some meetings.
• Responsible for coordination, integration and synchronization of staff actions, events and activities.
• De-conflict problems, plan and project time for recurring requirements.
• Receive telephone calls and high-ranking visitors from both the military and civilian communities.
• Serve as customer interface, paying a great deal of attention to detail in all assigned tasks.
• Responsible for file management, including developing and maintaining a central repository for all briefings and division documents.
• Ability to work independently but closely interact with other team members as necessary for issue resolution, troubleshooting and solution identification.

Position Requirements:

• 3 to 5 years of experience in administration and operations of an organization.
• ACTIVE SECRET security clearance is required.
• Ability to perform duties onsite 3 days per week (required onsite time is 60%).
• Experience with Microsoft Office Suite (Word, Excel, Power Point, Outlook and Teams).
• Ability to work in a dynamic, evolving, and emerging work environment.
• Excellent communication and strong organizational skills, including the ability to prioritize work and meet deadlines.
• Ability to manage multiple tasks and prioritize appropriately.
• Comfort in collaborating with team and providing agile support while assisting with "big picture" organizational goals.
• Ability to think strategically and be comfortable working in a rapidly changing environment.

Why join Thompson Gray?

Thompson Gray is a 100% employee owned company and a multi-year winner of the Huntsville/Madison County Chamber Best Places to Work, recognized for our exceptional company culture that values employees and customers alike.

Here's what makes Thompson Gray special:

• Competitive pay based on your qualifications

• Excellent benefits, including:

• Health, Dental, Vision, Life, Short-Term and Long-Term Disability insurance 401(k) plan with employer match

• Additional perks:

• TG Swag - receive company-branded items during onboarding and seasonal shipments to your home

• Dependent Scholarship Program - supporting the education of employees' children

• Tuition Assistance for furthering your own education Professional Development opportunities

• Generous time-off policies, including 18 days of paid time off, 11 Federal Holidays, and flexible scheduling

• Annual donation to the charity of your choice

• Regular team-building events, such as lunches, after-hours gatherings, seasonal family-friendly events, and our memorable annual holiday party

Join Thompson Gray and become part of a dynamic team committed to excellence, innovation, and community.

Thompson Gray is an Equal Opportunity Employer and VEVRAA Federal Contractor. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, gender identity, sexual orientation or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, gender identity, sexual orientation national origin, protected veteran status or disability. Thompson Gray, Inc. welcomes minority and veteran applicants.