Staff Support Assistant

Duties
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• Independently preparing, editing, and formatting a variety of highly complex documents, including reports, briefing materials, and official correspondence, using integrated tools across Microsoft Office Suite and assistive technologies.
• Integrating data from multiple systems (databases, spreadsheets, HR software), managing sensitive correspondence, and interpreting incoming communications to support decision-making by HR Specialists or management officials.
• Providing proactive support to HR staff and visually impaired employees by tracking project timelines, anticipating administrative needs, and assisting with compiling data for HR tasks.
• Escorting and supporting visually impaired employees at meetings, conferences, and training sessions, ensuring full access to materials and spoken content.

Requirements
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Conditions of employment

• U.S. Citizenship or National
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Males born after 12/31/1959 must be registered or exempt from Selective Service. (See https://www.sss.gov/)
• Required to participate in the direct deposit program
• This position is subject to pre-employment and random drug testing
• May be required to successfully complete a probationary/trial period
• This position requires you to obtain and maintain a Secret security clearance.
• This position may require occasional travel between facilities within Alexandria, VA.

Qualifications

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration.

Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/

Specialized Experience:
One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05)within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized experience is defined as: operating a variety of office equipment and software, including assistive technologies; assisting in briefing preparation or materials for use during meetings; and applying grammar, spelling, and formatting standards in preparing professional correspondence and reports.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education is not substitutable for specialized experience for this grade level.

Additional information

• Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf .)
• This position is covered by a bargaining unit.
• This position is Non-Exempt from the Fair Labor Standards Act.
• Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Submit a copy of your SF-50, along with a statement that provides the following information regarding your most recent political appointment:
  • Position title;
  • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
  • Agency; and,
  • Beginning and ending dates of appointment.
• ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found ineligible for veteran's preference. Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.
• Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.