Yesterday
Secret
Early Career (2+ yrs experience)
Business - Support
Madison, AL (On-Site/Office)•Alexandria, VA (On-Site/Office)•San Antonio, TX (On-Site/Office)•San Diego, CA (On-Site/Office)•Fairview Heights, IL (On-Site/Office)
Records & File Management
Organize and maintain both digital and physical records.
Set up new files and update existing ones with accurate information.
Prepare files for storage, transfer, or destruction according to company procedures.
Employee Onboarding & Offboarding Support
Help with bringing new employees on board or processing them out.
Assist with issuing and managing access badges, travel cards, equipment, vehicle assignments, and training program enrollment.
Maintain rosters and support internal tracking systems for assigned teams.
Timekeeping & Attendance
Help track and enter timekeeping data using internal systems.
Assist with resolving timesheet issues and responding to common questions from staff
Document Creation & Review
Create a variety of documents such as reports, memos, letters, presentations, spreadsheets, newsletters, and program brochures.
Draft and finalize written communications from start to finish.
Proofread documents for accuracy, grammar, format, and policy compliance.
Administrative & Office Support
Answer phones, cover desks, and provide general admin support to your assigned division or team.
Manage calendars, schedule meetings, and book travel (flights, hotels, rental cars).
Track key dates and deadlines (also called "suspense dates") and send reminders to keep tasks on schedule.
Support staff in preparing internal packages or documentation and ensuring items are routed properly and submitted on time.
Internal Communications & Tracking
Manage the flow of communications between departments and staff.
Route incoming messages and tasks to the appropriate person with supporting materials when needed.
Track task status and follow up on overdue or upcoming actions.
Classified/Confidential Material Handling (if applicable)
Assist in maintaining, storing, and destroying classified or sensitive materials.
Track secure materials and maintain delivery logs as needed.
Conference Room & Meeting Support
Manage reservations for conference rooms and maintain a calendar of meetings.
Coordinate with tech support for any A/V or video conferencing needs.
Ensure rooms are clean, set up, and meeting-ready at all times.
Supplies & Equipment Management
Monitor supply levels and reorder as needed.
Track supply orders and verify received items.
Assist with equipment maintenance and troubleshooting (printers, shredders, postage machines, etc.).
Data Entry & Database Maintenance
Enter, update, and manage data in spreadsheets and internal databases.
Use Excel or similar tools to track workload, assignments, facility usage, training schedules, customer requests, etc.
Prepare reports or summaries using collected data.
Project & Task Management Support
Help staff stay on top of their responsibilities by monitoring project timelines and tasks.
Track and report on status updates for various internal projects.
Send regular reminders to managers and assist in planning ahead for upcoming work.
Technical Skills:
Advanced knowledge and proficiency in Microsoft Office Suite
Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
Resourcefulness, initiative and skill to function in a fast-paced environment
Attention to detail in goal/task accomplishment with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines in a timely manner
All personnel shall be able to work independently.
Qualifications
High School diploma
2+ years of relevant experience
Superior oral and written communication skills
Knowledge of Microsoft Office, Adobe
US citizenship and English fluency
Secret Level DoD Security Clearance
Locations:
HUNTSVILL, AL - IRVING, TX - SAN ANTONIO, TX - FAIRVIEW HEIGHTS, IL - LIVONIA, MI - DOWNERS GROVE, IL - DAYTON, OH - BILOXI, MS - ATLANTA, GA - MELBOURNE, FL - MT. LAUREL, FL - NORWOOD, MA - PHILADELPHIA, PA - WESTBURY, NY - HERNDON, VA - ALEXANDRIA, VA - HANDOVER, MD - SAN DIEGO, CA - FREMONT, CA - PSADENA, CA - CYPRESS, CA - PHOENIX, AZ - COLORADO SPRINGS, CO - DENVER, CO - TACOMA, WA
Organize and maintain both digital and physical records.
Set up new files and update existing ones with accurate information.
Prepare files for storage, transfer, or destruction according to company procedures.
Employee Onboarding & Offboarding Support
Help with bringing new employees on board or processing them out.
Assist with issuing and managing access badges, travel cards, equipment, vehicle assignments, and training program enrollment.
Maintain rosters and support internal tracking systems for assigned teams.
Timekeeping & Attendance
Help track and enter timekeeping data using internal systems.
Assist with resolving timesheet issues and responding to common questions from staff
Document Creation & Review
Create a variety of documents such as reports, memos, letters, presentations, spreadsheets, newsletters, and program brochures.
Draft and finalize written communications from start to finish.
Proofread documents for accuracy, grammar, format, and policy compliance.
Administrative & Office Support
Answer phones, cover desks, and provide general admin support to your assigned division or team.
Manage calendars, schedule meetings, and book travel (flights, hotels, rental cars).
Track key dates and deadlines (also called "suspense dates") and send reminders to keep tasks on schedule.
Support staff in preparing internal packages or documentation and ensuring items are routed properly and submitted on time.
Internal Communications & Tracking
Manage the flow of communications between departments and staff.
Route incoming messages and tasks to the appropriate person with supporting materials when needed.
Track task status and follow up on overdue or upcoming actions.
Classified/Confidential Material Handling (if applicable)
Assist in maintaining, storing, and destroying classified or sensitive materials.
Track secure materials and maintain delivery logs as needed.
Conference Room & Meeting Support
Manage reservations for conference rooms and maintain a calendar of meetings.
Coordinate with tech support for any A/V or video conferencing needs.
Ensure rooms are clean, set up, and meeting-ready at all times.
Supplies & Equipment Management
Monitor supply levels and reorder as needed.
Track supply orders and verify received items.
Assist with equipment maintenance and troubleshooting (printers, shredders, postage machines, etc.).
Data Entry & Database Maintenance
Enter, update, and manage data in spreadsheets and internal databases.
Use Excel or similar tools to track workload, assignments, facility usage, training schedules, customer requests, etc.
Prepare reports or summaries using collected data.
Project & Task Management Support
Help staff stay on top of their responsibilities by monitoring project timelines and tasks.
Track and report on status updates for various internal projects.
Send regular reminders to managers and assist in planning ahead for upcoming work.
Technical Skills:
Advanced knowledge and proficiency in Microsoft Office Suite
Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
Resourcefulness, initiative and skill to function in a fast-paced environment
Attention to detail in goal/task accomplishment with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines in a timely manner
All personnel shall be able to work independently.
Qualifications
High School diploma
2+ years of relevant experience
Superior oral and written communication skills
Knowledge of Microsoft Office, Adobe
US citizenship and English fluency
Secret Level DoD Security Clearance
Locations:
HUNTSVILL, AL - IRVING, TX - SAN ANTONIO, TX - FAIRVIEW HEIGHTS, IL - LIVONIA, MI - DOWNERS GROVE, IL - DAYTON, OH - BILOXI, MS - ATLANTA, GA - MELBOURNE, FL - MT. LAUREL, FL - NORWOOD, MA - PHILADELPHIA, PA - WESTBURY, NY - HERNDON, VA - ALEXANDRIA, VA - HANDOVER, MD - SAN DIEGO, CA - FREMONT, CA - PSADENA, CA - CYPRESS, CA - PHOENIX, AZ - COLORADO SPRINGS, CO - DENVER, CO - TACOMA, WA
group id: 91074135
