Administrative Assistant

Koniag Professional Services LLC, a Koniag Government Services company, is seeking an Administrative Specialist to support KPS and our government customer in Washington, DC. This position requires the candidate to be able to obtain a Public Trust. This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

The ideal candidate will combine strong administrative capabilities with data analysis skills and proficiency in creating reports and maintaining databases. This role requires someone who is detail-oriented, organized, and capable of handling confidential information while supporting multiple priorities. The Administrative Specialist will play a crucial role in ensuring efficient operations and contributing to the success of our projects and client engagements.

Essential Functions, Responsibilities & Duties may include, but are not limited to:
The Administrative Specialist will be responsible for providing high-level administrative support while managing data collection, analysis, and reporting. Principal responsibilities include:

• Provide comprehensive administrative support to senior staff, including managing calendars, coordinating meetings, preparing correspondence, and organizing travel arrangements
• Collect, compile, and analyze data from various sources to support decision-making and project requirements
• Create detailed reports, graphs, and charts to support specific projects and clearly communicate findings to stakeholders
• Design and maintain databases for project documentation and financial tracking requirements, ensuring data integrity, security, and accessibility
• Support financial tracking requirements for ongoing projects, including expense monitoring, budget updates, and financial reporting
• Prepare and format presentations, reports, and other documents for internal and external audiences
• Coordinate and schedule meetings, conferences, and events, managing all logistics and materials
• Maintain filing systems, both electronic and physical, ensuring easy retrieval of important documents
• Take minutes during meetings and distribute them to appropriate team members
• Serve as a liaison between departments and external partners as needed
• Process invoices, expense reports, and other financial documents according to established procedures
• Respond to inquiries from internal and external stakeholders in a timely and professional manner
• Maintain inventory of office supplies and manage procurement processes
• Assist with onboarding procedures for new team members
• Perform other related administrative duties as assigned

Requirements:

• Excellent verbal and written communication skills
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience with project management and tracking tools
• Knowledge of office management systems and procedures
• Familiarity with database management and CRM systems
• Ability to work under pressure and meet deadlines
• Knowledge of business protocol and etiquette
• Strong attention to detail and accuracy in all work products
• Proactive approach to identifying and solving problems
• Proficiency in data collection, analysis, and presentation
• Ability to work both independently and as part of a team
• Adaptability to changing priorities and requirements
• Professional demeanor and customer service orientation
• Ability to obtain and maintain a Public Trust security clearance

Education:

• Bachelor's degree in Business Administration, Office Management, or related field

Work Experience, Knowledge, Skills & Abilities:

• 3 years of relevant administrative support experience
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Desired Skills and Competencies:

• Knowledge of federal government processes and procedures
• Experience working with or knowledge of Head Start, childcare, early childhood education, or other educational programs
• Experience with document management systems
• Advanced Excel skills including pivot tables, VLOOKUP, and data visualization
• Experience with database design and management
• Knowledge of financial tracking and reporting procedures
• Experience supporting senior executives or leadership teams
• Background in project coordination or support roles
• Familiarity with virtual meeting platforms and remote collaboration tools
• Experience with event planning and coordination
• Knowledge of procurement processes and vendor management
• Experience with data visualization tools
• Advanced presentation development skills
• Experience with workflow optimization and process improvement
• Bilingual capabilities

Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352