Administrative Assistant II

We are launching people to the Moon and Mars. If you want to be part of this amazing mission and enjoy working in a great team environment, we would love to have you as part of our team that is making history, today. It takes big ideas and determination to take NASA's vision and make it reality. That's what we do every day.

The COMET contract provides overall management and implementation of ground systems capabilities, flight hardware processing, and launch operations at NASA's Kennedy Space Center (KSC) in Florida. These tasks will support the International Space Station, Ground Systems Development and Operations, and the Space Launch System, Orion Multi-Purpose Crew Vehicle, and Launch Services programs.

Responsibilities

• Document preparation, calendar management, general office management and routine secretarial functions.
• Requires proficient computer skills and experience in word processing, spreadsheets, presentation software, electronic meeting and scheduling applications.
• Handles correspondence between departments and to and from outside organizations.
• Maintains records on computer spreadsheets, does work processing tasks, and arranges meeting times and places for staff and clients.
• Credit Card & expense reconciliation
• Perform other duties as assigned.

Qualifications - External

High School Diploma or equivalent. At least seven years of related experience or an associate degree with 4 years of experience.

• Excellent written and oral communication and executive customer interface skills required.
• Ability to manage and prioritize multiple projects.
• Computer experience with Microsoft Office products, Internet browsers, and outlook.
• Must have the ability to obtain and maintain a security clearance, if necessary.

Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

Essential Functions

Physical Requirements

• Position may involve extended periods of sitting or standing.
• Physical requirements are: sitting, walking, standing, extensive use of stairs, and access to remote structures.
• May be required to wear hearing protection, eye protection and other associated personal protective equipment.
• Position is located on a hazardous facility; must be able to quickly evacuate buildings in the event of an emergency.

Work Environment

• Work will mainly be done inside, but fieldwork can be a combination of outside and inside depending on the project.
• Walking on uneven terrain including paved areas, gravel/rocks, and dirt/sand is required to access various locations on the facility.
• All work must be completed in a safe manner in accordance with NASA and Company safety standards.

Equipment and Machines

• Personal computer, scanner, copy machine, telephone, laser printer, fax machine, and other office equipment including desk supplies.

Attendance

• Work assignments are normally 8 hours shifts, 5 consecutive days per week.
• Must be dependable and punctual.
• Occasional overtime, sometimes with short notice, is required to meet demanding schedule

Other Essential Functions

• If offered a position, proof of U.S. Citizenship or Legal Permanent Resident/Green Card holder of the United States is required.
• Needs to have clear, concise, and accurate communication skills.
• Must have ability to work well with office staff and customer representatives.
• Government security clearance may be required in the future.
• Must be able to travel to support position requirements. This may include travel to and from customer location, which may involve airline travel. In some cases, accommodations can be made for POV, if necessary.
• Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.
• Must maintain a positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, clients, co-workers, and management.
• Must possess and maintain a valid CDL with endorsements Florida driver's license.
• Must pass a federal background investigation.
• Must comply with all "drug free workplace" requirements as mandated by directives issued by the appropriate federal contracting officer and the company, which requires drug testing for use of illegal drugs by employees in sensitive positions
• Must be able to drive tasks to completion; self-starter and proactive follow-through on assigned tasks is a must
• Able to manage multiple tasks and set personal priorities; willing to reset priorities when they change and adapt to a dynamic environment
• Must be able to travel to support position requirements. This may include travel to and from customer location, which may involve airline travel. In some cases, accommodations can be made for POV, if necessary.

Access to Kennedy Space Center Amenities

While doing your part to help further space exploration at Kennedy Space Center, you can enjoy many on-site amenities, such as:

• Child Development Center
• Discounted tickets to local attractions and theme parks
• Credit Union
• Fitness Center
• Barbershop
• NASA Exchanges