Journeyman DV Visit Coordination, Conference

Position Overview

The Journeyman DV Visit Coordinator & Conference/Event Planner will provide essential on-site support for Distinguished Visitor (DV) tours, corporate tour coordination, and event planning within the Aerospace Systems Directorate. The role involves supporting a diverse range of visitors including senior Air Force and DoD leadership, industry leaders, academic representatives, and STEM communities.

Key Responsibilities

• Provide comprehensive support for DV visits and corporate tours, including logistics, site selection, agenda development, protocol adherence, transportation scheduling, dry runs, area checks, tour execution, and escorting groups.
• Maintain regular coordination with enterprise-level tour points of contact to keep leadership informed of upcoming tours and dignitary visits.
• Work closely with Front Office Group (FOG) members to approve and track support for requested tours and site visits; ensure detailed documentation of approvals and updates is accessible to leadership.
• Coordinate logistics with executive assistants and protocol offices, including calendar management, parking, food orders, and meeting arrangements.
• Schedule and support FOG members or designated personnel to meet and greet tour groups, prepare briefing areas, and ensure tours run on time and smoothly.
• Assist with protocol activities and familiarize with associated procedures.
• Develop and recommend marketing plans and products to support tradeshow events, effectively communicating the organization's mission and capabilities.
• Produce, edit, and review materials for public release approval in coordination with corporate events.
• Create performance and procurement reports related to event materials and activities.

Required Skills & Qualifications

• Minimum 3 years of experience in event planning, visit coordination, or related fields.
• Ability to obtain and maintain Secret Clearance.
• Strong organizational skills with attention to detail and ability to manage multiple concurrent events and tours.
• Familiarity with protocol and logistics coordination for high-level visitors.
• Excellent communication and interpersonal skills to effectively interact with diverse stakeholders.

Education

• Associate Degree in Event Management, Business Administration, Communications, or related field required.