Senior Administrative Professional-RQSA

Position Overview

The Senior Administrative Professional will support daily management operations for RQSA, ensuring seamless coordination of administrative processes, information management, security compliance, and internal communications across the organization.

Key Responsibilities

• Track Integrated Product Team (IPT) manning and maintain organizational charts
• Execute data entry in CCaR, timekeeping systems, AFRL Work Unit App, and maintain case files
• Generate reports and integrate data into required documentation
• Maintain and organize training records, forms, and electronic/paper file plans
• Process classified and unclassified mail and ensure compliance with safeguarding procedures
• Draft and prepare correspondence using standard government formats
• Operate and maintain scanning, facsimile, printing, and copying equipment
• Manage inventory and facilitate ordering of office supplies and equipment
• Utilize USAF computer systems to develop spreadsheets, graphics, and reports
• Support travel documentation using DTS and prepare performance and procurement reports
• Assist with STINFO, DTIC, and other scientific/technical information tracking and submission
• Perform duties as Record Custodian, maintaining both classified and unclassified files
• Support Operating Instructions (OIs) development and manage Self-Inspection checklists
• Serve as a point of contact for staff meetings and office information exchange coordination
• Support VTC scheduling, platform connectivity, and liaise with VTC maintenance contractors
• Assist with onboarding of new personnel (IT accounts, CAC, training)
• Coordinate room access, reconcile calendars, and support visitor logistics
• Serve as Workflow liaison and interface with the Front Office Group (FOG)
• Provide support with protocol events and official activities
• Ensure all classified material handling follows proper security regulations

Required Qualifications

• 10+ years of experience in administrative support roles, preferably in DoD/government settings
• Ability to obtain and maintain a Secret security clearance
• Strong organizational and communication skills
• Experience with government systems such as CCaR, DTS, SharePoint, and timekeeping platforms
• Knowledge of classified material handling procedures and documentation standards
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Detail-oriented with a proactive approach to problem solving and logistics coordination

Education

• Associate Degree (required)