Administrative Acquisition Professional-SME

Position Overview

The Contractor shall support administrative tasks to assist IT acquisition functions, ensuring smooth operations and compliance with regulations.

Key Responsibilities

• Perform data entry functions including Comprehensive Cost and Requirement System ( CCaR ) and Computer Systems Requirement Document (CSRD).
• Integrate information into reports and generate/maintain training requirements, files, forms, and file plans (paper and electronic).
• Process mail and packages, including receiving, signing for, and distribution.
• Prepare correspondence following standard government formats.
• Manage and operate facsimile, printing, copying equipment, and support supplies and equipment ordering.
• Comply with security regulations related to classified material handling.
• Assist with use of USAF desktop systems to produce databases, spreadsheets, graphics, and other products.
• Facilitate use of standardized purchasing forms such as Form 9/PR ( CCaR ), CSRD, Notes to Buyer, Justification and Approval (J&A), and Bill of Materials.
• Support Record Custodian duties including establishment and maintenance of master files and file plans for classified/unclassified data.
• Assist in creation, implementation, and maintenance of Acquisition Instructions and Self Inspection checklists, tracking deficiencies and corrective actions.
• Serve as initial focal point for all IT acquisitions.
• Submit RFQs on GSA 2GIT, NASA SEWP, and create shopping carts in Air Force Advantage and Office Runway.
• Retrieve data and generate reports to support acquisition tracking and government reviews.
• Provide timely access to tracking documentation to minimize mission disruption risks.
• Analyze asset usage trends and advise on procurement needs and vendor delivery timelines.
• Advise customers on government purchase requirements for licenses and bulk purchases.
• Support purchasing planning and execution for hardware, software, systems, data storage, backup/recovery services, and networks.

Required Skills & Qualifications

• Minimum 5 years' experience supporting IT acquisition and administrative functions.
• Proficient with USAF desktop systems, Microsoft Office Suite, and government acquisition tools.
• Knowledge of acquisition documentation, processes, and government purchasing platforms (GSA 2GIT, NASA SEWP, Air Force Advantage).
• Strong organizational, communication, and data management skills .
• Ability to manage classified and unclassified records securely.
• Ability to obtain and maintain Secret security clearance.

Education

• Associate Degree in Business Administration, Acquisition, Information Technology, or related field required.