Executive Administrative Assistant

Apogee has an exciting new opportunity for a Executive Administrative Assistant in support of the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate.

This is a full time position located at Wright-Patterson Air Force Base (AFB).

Responsibilities

• Function as "administrative support team lead" for all program office administrative support. This includes coordinating full coverage in the event of absences
• Track Integrated Product Team (IPT) manning and preparing organizational charts
• Perform data entry functions; assist with the processing of civilian time cards; integrating information into required reports; generation and maintenance of training requirements, files, forms and established file plans; processing mail (receive, sign for, and distribute mail, both classified and unclassified, and access, store, and handle classified material as required), preparing correspondence (both classified and unclassified)
• Coordinate with functional managers, outside agencies, contractor personnel, and the program office customers for events
• Assist in maintaining division and/or program level calendars, AFLCMC/WIA level emergency information continuity plans and database, emergency procedures books, and telephone rosters
• Perform administrative and clerical functions associated with operating the AFLCMC/WIA in-processing and out-processing activities
• Record and track program action items and suspense's for events such as meetings, reviews, working groups, and audits
• File and retrieve formal program documentation and will be familiar with or attend government provided training on Electronic Records Management (ERM), Air Force Records Information Management System (AFRIMS), Functional Area Records Management (FARM) duties, and Records Custodian (RC) duties
• Responsible for ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be ordered/purchased by the Government office
• Utilize the Defense Travel System (DTS). Assist in preparing Continental United States (CONUS) and Outside Continental United States (OCONUS) travel arrangements and travel vouchers using Defense Travel System (DTS) Coordinate project-related travel with appropriate offices
• Utilize the Automated Time Attendance and Production System (ATAAPS)
• Re- assign taskers to other administrative support personnel on a short-term basis to provide full coverage in the event of planned/unplanned absences

Qualifications

Minimum Experience:

Citizenship: Must be a US citizen
Clearance: Must posses and maintain a Secret clearance
Education: High School Diploma
Years of Experience: Minimum 20 years of administrative support experience to include:

• 8 supporting the DoD
• Experience in manpower documentation and making recommendations
• Experience with CHRIS, RMIS, and Civilian Defense Personnel Data System

Preferred Qualifications:
Education and Experience: Bachelor's Degree with 15 years of experience, including 5 supporting the DoD, OR Master's degree with 12 years of experience, including 5 supporting the DoD

Additional Information
Location: Wright-Patterson Air Force Base (AFB), OH.
On-site/Hybrid/Remote : On-site
Travel: 10%