Scheduling Support

Job Description:

Scheduling is a challenging, dynamic process. The approved, printed schedule normally requires numerous changes due to aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity. Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities. The scheduler needs to be able to adapt quickly to changing circumstances in a medium- to high-stress environment.

Duties include but not limited to:

• Coordinate with the training officer, training NCO, squadron aviation resource management (SARM), Unit Deployment Manager (UDM), and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities.


• Build long- and short-range shift schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions.


• Coordinate with senior squadron leadership on a daily and weekly basis. Coordinate with simulator contractors as required for sim events.


• Track crewmember leave, temporary duty, scheduled medical appointments or other scheduling commitments. Contractor will de-conflict crewmember schedules and coordinate with flight leadership to ensure crew members are available to meet assigned sortie taskings.


• Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling in support of the operations officer. To the maximum extent possible, schedule aircrew based on experience to mitigate Operational Risk Management (ORM) as detailed in AMCI 90-903, Aviation ORM. Schedule IAW guidance as outlined by Stan/Eval in conjunction with applicable aircraft manuals, appropriate supplements, and the Go-No/Go Process Guide. Updates will be reported to squadron leadership.


• Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.


• Publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on computer database systems.


• Comply with Ops Group and Wing Current Operations (OSO), and Group Training (OST) locally-developed guidance when building the schedule.


• Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.


• Coordinate with OSO, OST, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Mobility Guardian, Weapons School support, for reporting and to facilitate exercise and special event schedules.


• Provide inputs to Wing Scheduling/Current Operations through attendance at weekly meetings for schedule.


• Produce Flight Authorizations which have cleared the Group Stan/Eval Go-No/Go process.


• Update Load Tracker for next week?s schedule.


• Produce the Flying Hour Program Report


• Provide security manager a weekly list of JPAS requirements in order to generate JPAS letters as required for training missions.


• Coordinate with Aerial Delivery, Training, Loadmaster Scheduler, and Wing Scheduling/Current Operations to ensure appropriate training loads are assigned to each line on the schedule.