Administrative Support Specialist

Overview

VTG is looking for a Administrative Support Specialist in Chantilly VA.

What will you do?

The Administrative Support Specialist plays a key role in ensuring smooth and efficient office operations by providing high-level administrative and clerical support. This role involves handling a variety of administrative tasks including answering phones, greeting visitors, scheduling appointments, managing calendars, drafting correspondence, and maintaining both electronic and physical filing systems. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office, especially Excel.

Key Responsibilities:

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet and assist visitors, ensuring a welcoming and efficient front office environment.
• Schedule appointments and manage calendars for staff and leadership, including coordination of internal and external meetings.
• Prepare, write, and edit memos, letters, and other business communications.
• Schedule and coordinate meetings, including room reservations, agendas, and materials.
• Create, organize, and maintain filing systems (both electronic and hard copy).
• Monitor and manage office supply inventory, placing orders as needed to ensure stock levels are maintained.
• Provide general administrative support to office staff and leadership.
• Maintain confidentiality and handle sensitive information with discretion.
• Use Microsoft Excel to track data, create spreadsheets, and support reporting needs.

Do you have what it takes?

Required Qualifications:

• TS/SCI with Poly required.
• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Experience in an administrative front-office support role.
• Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Experience managing calendars and coordinating schedules.