Program Specialist

The Project Manager/Director will lead, oversee, and coordinate all aspects of a federal contract supporting the CDC. This role serves as the primary liaison between contract staff, CDC COR (Contracting Officer's Representative), CDC program leadership, and contractor management. The Project Manager/Director is responsible for ensuring successful delivery of all contract deliverables, on-time performance, budget adherence, and staffing alignment across CDC CORVD teams.

Requires a NACI Public Trust or the ability to obtain one.

Compensation & Benefits:

Estimated Starting Salary Range for Program Specialist: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Program Specialist Responsibilities Include:

• Administrative & Program Support
  
  • Maintain and adjust the Division/Branch leadership calendar, ensuring timely updates and meeting coordination.
  • Maintain and regularly update the Division/Branch email distribution list.
  • Distribute vacancy announcements, meeting invitations, and Division-wide communications at the direction of leadership.
  • Provide guidance on time and attendance policies, including Family Medical Leave Act (FMLA) processes, to staff.
• Personnel & Staffing Coordination
  
  • Assist in developing recruitment packages for Student Worksite Experience and Guest Research (non-FTE) positions.
  • Coordinate onboarding and offboarding of contract staff.
  • Prepare personnel documents for incoming international fellows, research fellows, and visiting staff.
  • Support relocation and change-of-station processes for incoming and transitioning staff.
  • Maintain and process office access card and key requests.
• Travel & Logistics Management
  
  • Maintain an automated tracking system for CDC travel, including trip details, accounting data, passport info, and expense estimates.
  • Assist staff with travel arrangements, documentation, and voucher processing.
  • Prepare and send time-sensitive documents via FedEx or similar services.
• Data, Reporting & Systems Support
  
  • Maintain and update monthly, annual, and ad hoc administrative reports.
  • Input and manage data within spreadsheets, CDC systems, and other internal databases for personnel and procurement actions.
  • Perform data entry, document creation, and spreadsheet management as needed.
  • Attend meetings and teleconferences to represent administrative interests and take notes as requested.
• Operational Support & Communication
  
  • Respond to telephone and email inquiries and route them appropriately.
  • Review training requests and assist with property inventory activities.
  • Ensure the inventory and procurement of needed office supplies and resources.
  • Distribute Federal Leave and Earnings Statements to staff in a timely and secure manner.
  • Scan, fax, and electronically archive documents as required.
• Performs other job-related duties as assigned

Program Specialist Experience, Education, Skills, Abilities requested:

• Bachelor's degree in Public Administration, Business, or a related field (or equivalent experience)
• Minimum 3 years of experience in administrative, program, or operational support roles
• Familiarity with federal government procedures or experience in a public health setting preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and relevant federal systems (e.g., timekeeping, travel, personnel)
• Strong organizational and multitasking skills with a keen attention to detail
• Excellent written and verbal communication skills
• Key Skills:
• Calendar & Schedule Coordination
  • Federal Administrative Operations
  • Travel & Personnel Process Support
  • Data Entry & Reporting
  • Communication & Interpersonal Skills
  • Procurement & Inventory Tracking
  • Familiarity with CDC Systems and Protocols
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Operation Solutions (CNOS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNOS, visit cherokee-federal.com.

#CherokeeFederal #LI

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Keywords:

Administrative support

Personnel coordination

Federal travel logistics

Data management

Operational efficiency

Similar job titles:

Administrative program coordinator

Federal operations assistant

Program operations specialist

Public health admin support

Division support analyst

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.