Accounting Assistant

Position Overview:

RMGS, Inc. is currently recruiting an Accounting Assistantto provide support to our headquarters in Virginia Beach, VA.

Key Responsibilities:

• Assist in maintaining and updating the electronic expense reporting system, including inputting new users, vendors, bank account details, and applicable per diem rates.
• Support the travel process by helping prepare travel requests, obtaining necessary approvals, and assisting with booking arrangements.
• Process and track travel advance requests and assist with verifying supporting documentation.
• Maintain accurate travel logs (CONUS and OCONUS) and assist with compiling and organizing travel claims and expense reports.
• Review travel expense submissions for completeness and accuracy and assist with entering related voucher data into the financial system using correct project codes and accounting lines.
• Help reconcile the Corporate Travel Credit Card monthly statement and maintain thorough documentation for audit readiness.
• Support monthly reconciliation of travel-related general ledger accounts.
• Assist in the preparation and submission of client invoices, including collecting supporting documentation, verifying billable charges, and ensuring accuracy in line with contract terms.
• Track invoice statuses, follow up on outstanding items, and maintain billing records.
• Collaborate with project and finance staff to resolve billing or travel discrepancies.
• Assist with creating and maintaining contract and financial files in accordance with internal procedures.
• Provide administrative support in the development and documentation of accounting procedures and compliance with DCAA standards.
• Support the annual Incurred Cost Submission process by gathering and organizing required documentation.
• Perform basic bank account reconciliations.
• Perform additional administrative, accounting, and finance-related tasks as assigned.

Education:

• High school diploma or equivalent (required)
• Associate’s or Bachelor’s degree in Accounting, Business, or a related field may be given additional consideration

Experience:

• Minimum 2 years of experience in administrative, billing, or accounting support roles (government contracting experience preferred)
• Familiarity with client invoicing processes and government billing requirements (preferred)
• Experience with Deltek/Costpoint or similar ERP/accounting software (preferred)

Minimum Qualifications:

• Reliable transportation
• Strong attention to detail and high level of accuracy
• Ability to manage multiple responsibilities and deadlines
• Good communication skills, both verbal and written
• Professional demeanor and ability to work independently or as part of a team
• Proficiency in Microsoft Word and Excel (intermediate), Adobe Acrobat, email platforms, and Costpoint Time & Expense (preferred)
• Ability to maintain confidentiality and handle sensitive information appropriately

Work Conditions:

• This is a full-time position with hybrid flexibility depending on the department's needs
• Standard work hours are Monday – Friday, 8:00 AM – 5:00 PM.
• Occasional extended or weekend hours may be required based on workload or deadlines.

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short- and long-term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental group life insurance
• AFLAC supplemental insurance
• 401(k)
• Workers’ compensation
• Direct deposit
• Post-hardship differential and danger pay
• Medical evacuation insurance
• Short-term and high-risk life insurance.