CONTRACTS MANAGER

THE COMPANY

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), IMOMS (Coast Guard), Navigation, Seamanship, Shiphandling Trainer - NSST (Navy). To learn more about ASI visit Programs - Aero Simulation, Inc.

ASI is a 100% employee-owned engineering and manufacturing company committed to supporting the nation's warfighters. Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other - and we have fun collaborating, sharing experience and expertise, and learning along the way. We strive to deliver exceptional quality, elevate client relationships, and enrich the careers and lives of our employee-owners. As Employee-Owners, we are invested in the success and continued development of each other and the company.

In addition to the Employee Stock Ownership Plan (ESOP), we offer a flexible work environment, generous paid time off, professional development opportunities, industry competitive compensation, and superior benefits to include medical, dental, 401k and more!

ASI is a great place to build a career and grow with a company that is dedicated to quality, service and to fostering a community of support for each and every member of the team. To learn more about this opportunity, keep reading!

POSITION SUMMARY

The Contracts Manager is responsible for overseeing contract and subcontract activity as directed by the Director of Contracts. This includes support for development of proposals, negotiations, award activities, file maintenance, administration, closeout, training, and compliance. The role ensures all contracting activities are conducted in accordance with applicable laws, regulations, and company policies, while supporting strategic business goals, mitigation of risks, and maintaining positive collaborative relationships with customers and partners while managing multiple priorities and projects simultaneously under tight deadlines, ensuring stakeholder expectations are managed appropriately.

The Contracts Manager will report directly to the Company Director of Contracts. The position level (Entry, Mid, Senior) will depend on the person's time working with contracts/subcontracts and experience. The ideal candidate must be able to independently perform management and administrative tasks as outlined below.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Manage and administer contract documentation through the contract life cycle including proposals, negotiations, award, invoicing, modifications, general communications, and closeout.
• Coordinate and lead meetings with cross-functional teams and internal/external stakeholders.
• Maintain contract files in compliance with company policies and procedures.
• Assists and/or takes on full responsibility of assigned contract and subcontract activities.
• Develop and present internal training on contracts/subcontracts practices.
• Review, negotiate, and finalize teaming and proprietary agreements through signature.
• Prepare and submit subcontracts-related reports and analyses.
• Collaborate with other departments to ensure the successful execution of subcontracts.
• Participate in internal and customer meetings, ensuring compliance with contractual obligations and managing change control processes.
• Enter and manage data using company adopted ERP systems that are subject to change over time.
• Balance multiple projects and priorities under tight deadlines while managing stakeholder expectations.
• Serve as the alternate point of contact in the absence of Director of Contracts.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Requirements

EXPERIENCE REQUIREMENTS

• Proven ability to manage a diverse workload spanning both contract and subcontract functions.
• Proficient in Microsoft Excel, including application of basic accounting principles and calculations.
• Hands-on experience interpreting and applying FAR, DFARS, other Federal Agency supplements, and commercial terms.
• Demonstrated experience briefing senior leadership on program performance and contractual mattes.

PREFERRED QUALIFICATIONS

• Background in federal procurement or contracting, particularly for actions exceeding $1 Million.
• Direct experience with FAR Parts 15 (Contracting by Negotiation) and 30 (Cost Accounting Principles) requirements.
• Direct experience in a Contractor Purchasing Systems Review (CPSR) requirements and environments.
• Knowledge of and experience applying regulatory compliance under ITAR, EAR, and similar export control frameworks.

ADDITIONAL REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Strong written and verbal communication skills, with excellent attention to detail and organization.
• Ability to tailor communication and messaging effectively across varied audiences.
• Self-motivated with the ability to work independently and collaboratively across multiple levels of the organization.
• Advanced critical thinking and sound judgment skills to resolve complex issues while mitigating risk.
• Ability to foster and maintain strong relationships with internal stakeholders, subcontractors, and external customers.
• Collaborative mindset and cross-functional coordination skills to drive timely completion of tasks.

EDUCATION REQUIREMENTS

Bachelor's degree from an accredited institution in Business, Project Management, Engineering, or a closely related field relevant to the work performed.

EMPLOYMENT REQUIREMENTS

• Due to contractual requirements must be a United States Citizen.
• Must be able to pass an initial background check.
• Must be able to obtain and maintain an active Department of Defense security clearance. Employee/selected candidate will be subject to a government security investigation and must meet eligibility requirements for access to classified information (as required).
• Required to communicate in English.
• ASI is a Drug Free Workplace where applicants and employees are required to successfully pass pre-employment and Random drug testing.

PHYSICAL REQUIREMENTS

• Candidate must be able to work in small-confined spaces (simulator cockpits).
• Typically, employees sit comfortably to do their work, interspersed by brief periods of standing, walking, bending carrying papers and books, and extensive periods requiring the use of computer terminals to accomplish work objectives.
• Additional skills may be required to perform additional task(s) specific to work location, department or line of business.

WORK ENVIRONMENT

Work is primarily performed in an office environment consisting of offices and cubicles with low to moderate noise and bright or dim lighting. The work is fast-paced and sometimes involves extreme deadline pressures. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as external customers.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

The following policies apply to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.

Candidate Reasonable Accommodation

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify Aero Simulation, Inc. by e-mail at jobs@aerosimulation.com or by calling directly at 813-867-4447.

ADA Policy

It is the policy of ASI to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA) and its Amendments. ASI will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. ASI also will make reasonable accommodation wherever necessary for all employees or applicants with handicaps, disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made are not an undue hardship for ASI.

Equal Employment Opportunity

ASI is proud to be an Equal Employment Opportunity and Affirmative Action employer dedicated to attracting, retaining, and developing a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, domestic/civil partnership or marital status, national origin, disability, status as a protected veteran or any other characteristic protected by law. We strive for everyone to be valued, connected, and empowered to reach their potential and contribute their best.

E-Verify

ASI is proud to be an E-Verify employer. E-Verify is an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.