FMMS Coordinator

The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies-making us a trusted leader in delivering technology-infused building solutions across the public sector.

The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.

Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.

Our Market Offerings Include:

• Real Estate & Workplace
• Facilities Management
• Facilities Operations & Maintenance
• Project Management & Engineering
• Workforce Transformation & Organizational Design
• Mission Support
• Smart Buildings & Energy Efficiency
• Technology Solutions

Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.

Job Description
Description/Job Summary:

The Building People, LLC, has a position open for a full-time Facility Maintenance Management System (FMMS) Administrator for a facility engineering program to support a federal Agency. The Mid-Level Project Assistant will support Agency-related activities, including assisting the client with oversight and overall management of their assigned projects.

Responsibilities/Duties:

• The FMMS Administrative Assistant must have at a minimum three (3) years of O&M/Facilities Management type experience, with at least 2 years updating and operating the FMMS system (within the past seven years).
• Functional responsibilities will be that of a FMMS Administrative Assistant with a broad-based knowledge of facility maintenance including, custodial operations, in an administrative support capacity:
• Strong experience in updating, operating and maintaining a facility FMMS system
• FMMS experience should include knowledge of entering work orders, running reports, updating and operating the facilities system to ensure the daily, weekly, monthly and yearly Operation & maintenance and Custodial duties. Duties include, but are not limited to, setting up new users, removing users, and updating the FMMS System to include any new requirements.
• Help develop and incorporate the PM inspection program plan, schedule, track equipment, and create a report via FMMS.
• FMMS tasks include but are not limited to the following: identify, track, and schedule preventive maintenance work, service requests, equipment inventory, confined space inventory, initial deficiency list, close out inspection, equipment hazards and precautions. The FMMS Coordinator shall track historical maintenance and repair activities and provide minimally required data including but not limited to work order log entries, failure codes, tasks, labor (man-hours), and other costs associated with work completion for each work order received during the performance of the contract.
• Strong knowledge of Microsoft Office tools required.
• Must be knowledgeable of facilities management disciplines, service contracts
• Broad-based understanding of FMMS, problem-solving, and organizational skills.
• Capable of independent decision-making, and be able to function with no supervision.
• Excellent interpersonal, written, and verbal communication skills with strong leadership, project management, team building, and presentation skills required.
• Customer service experience

Skills & Requirements
Required Skills:

As a minimum, the FMMS Administrator shall possess at least two (2) years of recent experience (within the past five (5) years) performing similar duties as those required by this contract.

Have the ability to build, edit, setup and disestablish the following in FMMS:

• Account Management
• People Records
• Labor Records
• Location Records
• Preventive Maintenance Work Orders
• Conduct Quality Control Inspections
• Generate Monthly Progress Reports
• Hazards and Precautions Management

Preferred Skills:

• Good administrative skills, communication and ability to prioritize work orders.

Required Experience:

• Four (5) years of recent experience performing similar duties as this contract requires.

Preferred Experience:

• Five (5) years' management experience serving in roles of facilities maintenance administration support and FMMS operations.
• Experience in resource management, schedule management, and contract management for federal contracts. experience in maintenance management, maintenance and reliability management with industrial equipment or research facilities.
• Knowledge of FMMS, FMMS KPI creation, Microsoft Office

Preferred Education:

• High sch ool diploma

Qualifications

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement .

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