ADMIN Assistant

Description

PWS Title: ADMIN Assistant

Location: Stennis MS

Clearance Type: Secret

Act as a liaison between the Administrator and other internal and external customers, determine the name and affiliation of callers and nature of calls. Personally handle many matters, answering questions of an administrative/general nature, or refer the caller to the appropriate office.

• Handle all incoming correspondence. Determine which correspondence may be forwarded to staff for proposed action.
• Prepare letters of acknowledgement and other routine correspondence based upon standardizations of the office. Responsible for reviewing and editing incoming correspondence and ensures timely flow through the office. Screen incoming correspondence and determines proper action needed; such as establishing suspense dates and drafting replies.
• Proofread outgoing official letters for proper format, grammar, etc. prior to final preparation.
• Compile, print, and/or distribute weekly action correspondence to Division Heads showing overdue correspondence, current action correspondence, and those that will become due within the next week.
• Maintaining payroll and accounting databases for disbursement and collection of government funds.
• Performing travel claim accounting; preparing financial reports.

Qualifications

Required Qualifications:

• Two (2) years of experience in administrative assistance.
• This position requires the ability to type at least 40 words per minute.
• Shall be able to obtain and maintain current Driver's License