Today
Confidential
Early Career (2+ yrs experience)
$100000 - $110000 per year
No Traveling
Unspecified
Silver Spring, MD (On-Site/Office)
Location: Silver Spring, MD
Security Clearance:
Must be a US Citizen eligible for a DoD Secret Clearance. An active Secret security clearance is preferred, but not required
Job Summary:
Malanai, LLC is recruiting an Executive Assistant to support a Department of Defense (DoD) Defense Health Agency (DHA) senior executive leader. The position will support in person, daily weekday activities across multiple software, research, and analytical projects under the direction of the Branch Chief. We seek a professional with experience supporting DoD senior leadership.
Key Responsibilities:
The Executive Assistant activities include but are not limited to:
* Maintain Outlook calendars; coordinate meeting requests; resolve calendar conflicts
* Facilitate meetings with project stakeholders by coordinating meeting schedule, read-aheads and presentations across multiple in person and virtual meeting platforms
* Manage and complete DoD tasks in corresponding task management systems
* Prioritize and track tasks and projects for senior executive leadership
* Draft privileged communication for senior leadership and coordinate communications responses
* Draft correspondence, memoranda, reports and briefs for senior leadership
* Prepare agendas, attend meetings and prepare meeting minutes for multiple recurring meetings
* Plan and organize administrative functions of the organization; manage meeting resources, conference room schedules and meeting materials
* Assist in development of standard operating procedures for office best practices
* Other duties as assigned
Qualifications:
* Must have a minimum of 4 years of experience supporting mid and senior level leadership; DoD experience preferred.
* Proficiency in Microsoft Office applications, including Outlook, Word, Excel, Powerpoint, as well as Microsoft Teams experience
* Experience creating workflows, and utilization of Microsoft Visio software
* Experience working with SharePoint for team collaboration and file sharing
* Ability to manage workload and schedule across multiple projects
* Exceptional attention to detail for quality control of documents and artifacts for file maintenance
* Experience drafting reports and briefs for senior leadership
* Communication skills and teamwork
* Excellent ability to effectively communicate professionally, both verbally and in writing
* Experience managing and prioritizing tasks, including the use of tasker tools
* Self-motivated and capable of independent work and productivity
* US Citizen and capable of passing a National Agency Check with Investigation
Benefits:
* Employer Paid Medical Insurance
* Dental and Vision Insurance
* 401k
* PTO
* Tuition Reimbursement
* Paid Parental Leave
Physical Requirements:
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 50 lbs.
Please note: Malanai LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs. Malanai LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
Salary Range:
$100,000 to $110,000
Security Clearance:
Must be a US Citizen eligible for a DoD Secret Clearance. An active Secret security clearance is preferred, but not required
Job Summary:
Malanai, LLC is recruiting an Executive Assistant to support a Department of Defense (DoD) Defense Health Agency (DHA) senior executive leader. The position will support in person, daily weekday activities across multiple software, research, and analytical projects under the direction of the Branch Chief. We seek a professional with experience supporting DoD senior leadership.
Key Responsibilities:
The Executive Assistant activities include but are not limited to:
* Maintain Outlook calendars; coordinate meeting requests; resolve calendar conflicts
* Facilitate meetings with project stakeholders by coordinating meeting schedule, read-aheads and presentations across multiple in person and virtual meeting platforms
* Manage and complete DoD tasks in corresponding task management systems
* Prioritize and track tasks and projects for senior executive leadership
* Draft privileged communication for senior leadership and coordinate communications responses
* Draft correspondence, memoranda, reports and briefs for senior leadership
* Prepare agendas, attend meetings and prepare meeting minutes for multiple recurring meetings
* Plan and organize administrative functions of the organization; manage meeting resources, conference room schedules and meeting materials
* Assist in development of standard operating procedures for office best practices
* Other duties as assigned
Qualifications:
* Must have a minimum of 4 years of experience supporting mid and senior level leadership; DoD experience preferred.
* Proficiency in Microsoft Office applications, including Outlook, Word, Excel, Powerpoint, as well as Microsoft Teams experience
* Experience creating workflows, and utilization of Microsoft Visio software
* Experience working with SharePoint for team collaboration and file sharing
* Ability to manage workload and schedule across multiple projects
* Exceptional attention to detail for quality control of documents and artifacts for file maintenance
* Experience drafting reports and briefs for senior leadership
* Communication skills and teamwork
* Excellent ability to effectively communicate professionally, both verbally and in writing
* Experience managing and prioritizing tasks, including the use of tasker tools
* Self-motivated and capable of independent work and productivity
* US Citizen and capable of passing a National Agency Check with Investigation
Benefits:
* Employer Paid Medical Insurance
* Dental and Vision Insurance
* 401k
* PTO
* Tuition Reimbursement
* Paid Parental Leave
Physical Requirements:
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 50 lbs.
Please note: Malanai LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs. Malanai LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
Salary Range:
$100,000 to $110,000
group id: 10125891
