Proposal Operations Specialist

The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies-making us a trusted leader in delivering technology-infused building solutions across the public sector.

The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.

Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.

Our Market Offerings Include:

• Real Estate & Workplace
• Facilities Management
• Facilities Operations & Maintenance
• Project Management & Engineering
• Workforce Transformation & Organizational Design
• Mission Support
• Smart Buildings & Energy Efficiency
• Technology Solutions

Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.

Job Description
The Building People is seeking a Proposal Operations Specialist to lead and enhance our proposal development program. This role requires a senior-level professional with extensive experience in federal proposal management, business development, and capture strategy.

Key Responsibilities

Strategic Capture & Business Development

• Develop win themes, strategies, and competitive positioning aligned with customer needs.
• Lead proposal kick-offs, color team reviews, and strategy sessions to refine solutions.
• Support capture planning efforts, including teaming, price-to-win analysis, and competitive assessments.
• Collaborate with Business Development to align proposals with corporate growth strategies.
• Provide insights on market trends, competitor analysis, and industry innovations.

Proposal Development & Compliance

• Oversee the full lifecycle of proposal development, ensuring high-quality, compliant, and competitive submissions.
• Manage proposal schedules, assignments, and quality assurance processes.
• Ensure adherence to Federal Acquisition Regulations (FAR) and government contract requirements and use standard best practices for submitting compliant proposals.
• Review RFQ/RFPs for proposal production/documentation guidelines.
• Research, prepare, and revise proposal materials, including but not limited to resumes, past performance, responses to sources sought, etc.
• Work with Capture Manager(s) to develop, maintain, and communicate proposal outline, schedule, and other activities.
• Craft data calls to solicit required information to develop content for proposal sections.
• Serve as the point of contact for sources providing information for proposals, ensuring deadlines and materials are coordinated effectively with The Building People staff and teammates.
• Write compelling, compliant, quality-driven proposal sections or edit existing technical content, highlighting win themes, features and benefits, risks and mitigation approaches, and discriminators as appropriate.
• Proofread and review proposal material throughout the proposal development process.
• Create proposal templates and finalize proposal documents using MS Word and other MS Office software, and/or AI Software.

Process Improvement & AI Integration

• Leverage AI tools to enhance content development, process efficiency, and knowledge management.
• Establish and maintain a knowledge repository for reusable content, past performance, and proposal templates.
• Implement automation and technology-driven solutions to improve proposal efficiency.
• Ensure the integration of data analytics and metrics to assess and improve proposal success rates.

Proposal Best Practices

• Assist in development and implementation of best practices, SOPs, templates, and guides for proposal processes.
• Participate in a culture of continuous improvement through training and coaching in Shipley-based proposal development.
• Ensure cross-functional collaboration with Business Development, Capture, and Operations teams.

This role is a critical component of The Building People's growth strategy, ensuring the development of winning proposals and strengthening our competitive positioning in the federal marketplace.

Skills & Requirements
Qualifications & Experience

• Minimum of 5 years of experience in federal proposal management, capture strategy, and business development.
• Expertise in Shipley-based proposal development, FAR compliance, and government contracting.
• Experience leading large, managing complex proposals ($50M+ opportunities), developing, and writing Proposals in response to U.S. federal and/or Department of Defense Requests for Proposals.
• Strong leadership and team management skills in a virtual or hybrid work environment.
• Technical writing and proposal content development expertise.
• Proven ability to manage multiple priorities and work under tight deadlines.
• Extensive experience in Microsoft Office (incl. Excel & PowerPoint, SharePoint, and proposal automation tools.
• Ability to obtain and maintain a security clearance (preferred).
• Familiarity with AI-driven proposal development tools, CRM systems, and knowledge management platforms.

Professional Certifications & Training

• Association of Proposal Management Professionals (APMP) Certification (Preferred)
• Shipley Capture Management & Proposal Development Training (Preferred)
• Project Management Professional (PMP) Certification (Preferred)

Additional Requirements

• Willingness to travel up to 25% annually for customer meetings, strategy sessions, and industry events.
• Bachelor's degree (preferred)

Qualifications

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement .