Executive Assistant

Job Title: Executive Assistant
Location: Ft. Belvoir / National Capital Region (NCR)
Clearance Requirement: Active TS/SCI
Position Type: Full-Time

Position Overview:

We are seeking a highly organized and proactive Executive Assistant with an active TS/SCI clearance to provide comprehensive administrative support to a team of five senior executives at Ft. Belvoir and across the National Capital Region (NCR). This role demands exceptional judgment, attention to detail, and discretion, as well as the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant will serve as a critical point of contact for internal and external stakeholders, ensuring executive operations run smoothly by managing complex calendars, travel coordination, communication flow, and project support.

Key Responsibilities:

• Manage and maintain complex calendars for five senior executives, coordinating appointments, meetings, and events across multiple time zones.
• Schedule and organize meetings, conferences, and briefings, considering priorities, availability, and potential conflicts.
• Arrange comprehensive domestic and international travel, including flights, hotels, transportation, and meeting logistics.
• Prepare detailed travel itineraries and ensure compliance with travel policies and procedures.
• Track travel expenses, process reimbursements, and manage travel-related budgets.
• Serve as the primary liaison between the executives and internal/external contacts, ensuring timely and professional communication.
• Draft, review, and edit correspondence, reports, presentations, and other business documents with a high level of accuracy and professionalism.
• Maintain organized filing systems, both digital and physical, ensuring easy access to sensitive and confidential records.
• Support project coordination by tracking deadlines, deliverables, and progress across multiple initiatives.
• Collect, analyze, and summarize data from various sources to aid executive decision-making.
• Facilitate cross-functional collaboration and act as a key communication conduit for the executive team.
• Anticipate needs, identify potential challenges, and proactively offer solutions to improve executive efficiency.
• Promote and implement streamlined processes, tools, or technologies to optimize administrative workflows.
• Maintain strict confidentiality and handle sensitive information with discretion.

Required Qualifications:

• Active TS/SCI clearance is required.
• Proven experience providing high-level administrative support to senior leadership.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage competing priorities, adapt quickly, and meet tight deadlines.
• Strong interpersonal skills and a professional demeanor.
• Ability to work independently and collaboratively in a dynamic environment.
• Experience in handling confidential and sensitive information with discretion.

Preferred Qualifications:

• Prior experience supporting government, military, or intelligence community executives.
• Knowledge of federal travel regulations or DoD travel systems (e.g., DTS).
• Associate's or Bachelor's degree in Business Administration, Communications, or related field is preferred.

To Apply:
Candidates with the required clearance and qualifications are encouraged to submit a current resume highlighting their relevant administrative experience.