Program Support Specialist

Job Description:

• We are seeking a Program Support Specialist to assist with senior leadership workshops by providing administrative and logistics support.
• He/she must have excellent communication skills (both oral and written), and strong interpersonal skills, as this position interfaces with all functions within the organization and a broad group of senior government managers and Navy officials.
• The incumbent will assist with managing large cross-functional groups of people in a fast-paced senior leadership training environment.

General Duties

• Assisting the Project and Program managers with planning events by: ordering supplies, printing or coordinating printing meeting and instructional materials
• Coordinates shipping laptops to attendees and retrieving them at completion of the workshop, packing and coordinating shipping large boxes to event locations, assisting with making event reservations and travel arrangements.

Responsibilities:

• Supporting senior program officers and directors in program administration and implementation.
• Assisting with strategically planning and managing complex projects.
• Facilitating discussions.
• Assisting the Project Manager with creating motivational learning experiences, ensuring learning objectives are met, and managing sessions.
• Assisting to organize workshops and providing general support.
• Answering phone calls and emails.
• Drafting documents, memos, and communications.
• Maintaining calendars for the program director and department
• Utilize knowledge, experience, and relationships to obtain personal "on-contract" utilization (typically ad hoc client support based on experience and contract requirements) as a portion of responsibilities.
• Sound judgment and the highest level of integrity are required.
• General office administrative duties assisting the OWIS Director in running the office to include guest reception, visitor security tracking, restocking of office kitchen supplies, maintaining supply cabinets, assisting with office event planning and general management duties.

Required Skills and Experiences:

• Administrative experience a plus.
• Strong communication and organizational skills.
• Familiarity with Microsoft Office software a plus.
• Must be a U.S. citizen.
• Willingness to travel to leadership conferences.
• A secret security clearance

Degree Requirements:

• High School Diploma

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

ORBIS offers an excellent benefits package and a competitive salary in a professional atmosphere.