Business Operations Specialist

Company Overview: TCS is a Special Operations owned and operated defense contractor specializing in logistics, and supply chain management, sustainment and force modernization. Our core values of Service, People, Improvement, Excellence, and Solutions are more than just words, they're an integral part of our culture.

Job Summary: We are seeking a disciplined, detail-oriented professional to manage core business operations. This position supports payroll, HR compliance, travel coordination, system administration, and federal contract deliverables. The ideal candidate is a technical, structured, and accountable team player who thrives in a fast-paced, regulated environment.

Key Responsibilities

Payroll, Timekeeping & Financial Administration

• Administer payroll through ADP and Deltek, ensuring accurate reconciliation, benefits deductions, and timekeeping.
• Maintain precise employee records for salary changes, PTO, and billing under federal contracts.
• Coordinate with accounting to align timesheets and labor distribution for cost-plus government contracts.

HR Compliance & Employee Support

• Maintain employee records, ensure compliance with labor laws, and administer benefits, PTO, FMLA, and injury reporting.
• Act as point of contact for HR-related policy enforcement and onboarding procedures.

Safety, Security & Certifications

• Partner with safety officers to ensure compliance with client and federal regulations.
• Track clearances, certifications, and coordinate security renewals.
• Document incidents and ensure proper escalation and resolution.

Travel & Expense Coordination

• Process travel authorizations, bookings, and expense reconciliations in accordance with GSA, JTR, and company policy.
• Maintain records of funding sources, approvals, and trip documentation.

Operational Reporting & Systems Oversight

• Compile and submit reports (MSRs, data calls, audit documents) to clients and internal leadership.
• Serve as an internal systems resource for process optimization, integration, and compliance documentation.
• Participate in cross-functional coordination to improve data accuracy and efficiency.

Qualifications

Required:

• Education in Business, HR, Accounting, or a related field
• 3+ years of experience in HR operations, business administration, or payroll within a federal contracting environment
• Experience in Deltek Costpoint, Concur and ADP Workforce Now
• Strong knowledge of FMLA, DCAA/FAR, GSA travel policies, and employee file compliance
• Detail-oriented with strong documentation, follow-through, and system organization

Preferred:

• Knowledge of government contracting processes, contracts and compliance
• Experience with government audits or contract compliance reporting
• Bachelor's degree or higher in Business, HR, Accounting, or a related field
• Experience in a similar role with a small defense contractor.
• Familiarity with federal acquisition regulations (FAR) and defense contract audit agency (DCAA) requirements.

Ideal Candidate

This role is ideal for someone who:

• Excels in small business environments with repeatable, process-driven work
• Finds satisfaction in accuracy, compliance, and accountability
• Ability to adapt to change and where multiple hats
• Has the ability to figure things out with little to no oversight
• High level of responsibility and enjoys being able to have a direct impact in business outcomes
• Prefers behind-the-scenes execution to front-facing sales or leadership
• Can manage multiple deadlines and workload while maintaining consistency and professionalism

Locations: Crane, IN or Tampa, FL

Benefits:

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Professional development opportunities.

Application Process: Interested candidates are invited to submit their resume. All candidates will need to complete a 5-minute attribute survey.