Administrative Assistant

Position Overview

RMGS, Inc. is currently recruiting an Administrative Assistant in Stennis, MS.

Roles and Responsibilities:

• Act as a liaison between the Administrator and other internal and external customers, determine the name and affiliation of callers and nature of calls. Answer questions of an administrative/general nature, or refer the caller to the appropriate office
• Maintain the calendar of the Administrator, and resolve any scheduling conflicts
• Arrange meetings, to include time, space, attendance and any equipment needs
• Prepare a variety of documents using word processing, spreadsheets and databases. Edit and reformat electronic drafts and transmit/receive documents and messages electronically, ensuring grammatical accuracy and conformance with established formats
• Handle all incoming correspondence. Determine which correspondence may be forwarded to staff for proposed action
• Prepare letters of acknowledgement and other routine correspondence based upon standardizations of the office. Responsible for reviewing and editing incoming correspondence. Screen incoming correspondence and determine proper action needed
• Proofread outgoing official letters for proper format, grammar, etc. prior to final preparation
• Compile, print, and/or distribute weekly action correspondence to Division Heads showing overdue correspondence, current action correspondence, and those that will become due within the next week
• Control and/or monitor certified/registered mail, including material classified as SECRET
• Type letters, reports, and memoranda using word processing software
• Maintain and enter data into Enlisted Service Records
• Processing of actions pertaining to gaining personnel to new commands, transferring personnel, preparing personnel for retirement/Fleet Reserve
• Prepare all types of separations documentation
• Provide enlisted personnel with information and counseling related to Navy occupations, opportunities for general education and job training, requirements for promotion, and rights and benefits
• Assist enlisted personnel and their families with assigned special projects
• Administers advancement examinations, order advancement examinations, and process examination returns
• Write official letters and reports
• Maintain payroll and accounting databases for disbursement and collection of government funds
• Perform travel claim accounting; preparing financial reports
• Provide pay and entitlement information to individual Navy members.

Required Qualifications and Experience:

• Active SECRET security clearance
• Two (2) years of experience in administrative assistance
• This position requires the ability to type at least 40 words per minute
• Shall be able to obtain and maintain current Driver’s License.

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short- and long-term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental group life insurance
• Supplemental insurance for Accident/Critical Insurance
• 401(k)
• Workers’ compensation
• Direct deposit
• Post-hardship differential and danger pay
• Medical evacuation insurance
• Short-term and high-risk life insurance.