Senior Administrative Assistant

Overview

LMI seeks a Senior Administrative Assistant to support our federal customer in the Washington Metropolitan Area. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

Responsibilities

• Perform administrative duties as required for Defense Health Agency (DHA). Manage office functions to support the Chief Data and Analytics Officer (DAO).
• Manage all assigned incoming/outgoing correspondence and suspense actions on behalf of DAO.
• Coordinate and prepare directorate personnel actions, official travel arrangements and orders, and schedules and oversees meetings and conferences on behalf of DAO.

• Support with the coordination of meetings, workgroups and conferences sponsored by the Government and attended by Government staff.
• Coordination of the DAO Directors' calendar.
• Prepare daily schedule binders.

• Provide assistance with meeting logistics and preparing briefings, to include, but not limited to:

• Coordination and reserving conference rooms.
• Update contact lists and send meeting invites.
• Support to draft meeting agenda.
• Support compilation of meeting read ahead materials.
• Print meeting read ahead and other materials for Government staff.
• Create attendance lists for meetings.
• Capture and draft meeting minutes when required.
• Review audio files from meetings to verify draft meeting minutes.
• Pre-register visitors in the Visitor Management System (VMS).
• Request visitor parking passes.
• Escort visitors upon arrival at the DHHQ.

• Assist with providing information on emerging business rules and instructions
• Update annual leave calendar based on submissions provided by Government Staff; and assist in maintaining Government, Military and On-Site Contractor distribution lists.

Qualifications

• Secret clearance is required
• 5 or more years of experience supporting DHA, DoD or other Federal agencies
• Excellent written, oral, and interpersonal communication skills
• Prior experience providing administrative support to senior DHA or other Federal agencies leadership
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• Team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
• Bachelor's degree is desired