Project Manager (Equipment/Inventory)

Position Objective: Provide services as a Project Manager in support of the overall functions of the Vaccine Production Program within the National Institute of Allergy and Infectious Diseases (NIAID).

Duties and Responsibilities:

• Coordinate with process team directors and scientific leads to ensure laboratories are properly equipped to perform desired research and development.
• Create and maintain Process equipment usage guidance documents (e.g. department wikis and/or formal reference documents and SOPs).
• Provide oversight of acquisition process and installation of capital equipment.
• Train and/or coordinate the training of Process laboratory personnel on proper equipment use and troubleshooting.
• Maintain real-time equipment readiness database to ensure laboratory assets are fully available for material generation, data analysis, and/or development studies:
  • Work with VPPL Scientific Operations/Technical Services (SciOps/TS) group and external vendors (if needed) to ensure laboratory equipment is properly maintained.
  • Establish Preventative Maintenance (PM) schedule/calendar of all Process-specific equipment.
• Act as liaison with VPP SciOps/TS group on Process department related matters (e.g. POC for Request for Vendor Services - RVS forms, provide supporting materials and any on site support for service calls):
• Coordinate with Process team to complete necessary paperwork (RVS, SSJ/JOFOCS, service contracts) to enable procurement and/or service requests.
• Coordinate vendor visits, and arrange SME/chaperone, as needed.
• Responsible for monitoring inventory levels and modeling usage projections and recommending the ordering of common-use material.
• Lead coordination efforts on and implementation of a Materials/Supply systems within the Process Team laboratories:
  • Streamline consumable acquisition/storage/retrieval systems ( e.g. implementing KANBAN or equivalent) to ensure lab has inventory visibility.
  • Manage inventories of equipment-specific consumables (Wave/SUB bags, AMBR, NOVA supplies, Applikon, filters, tubing).
  • Provide oversight of buffer prep chemical and media supply levels, working with end users to project usage and maintain inventory.
• Serve as safety committee process team liaison (for the purpose of communication-related role, not safety policy enforcement).
• Act as department resource on proper waste disposal, identify where training is needed (e.g. burn box use and disposal, sharps containers, eye-wash station, PPE availability), and coordinate with the VPPL Safety Officer, as needed.
• Prepare and establish a Department Specific Equipment Training Protocol, for bridging On-the-Job (OJT) training requirements with proper execution and documentation. (may include incorporation into the Electronic Document Management System - EDMS).
• Coordinate with SciOps/TS on cleaning schedules for support equipment (BSC, fridges/freezers). Provide vision for lab organizational efforts and lead implementation of 5S initiatives by identifying critical initiatives and directing team efforts of all workstation supplies and consumables storage for labs.
• Perform material generation runs in the downstream process development laboratory to support critical project milestones toward IND-filing efforts, such as toxicology study and/or reference standard materials
• Provide services in support of VPPL in its contributions towards pursuing the VRC mission

Basic Qualifications:

• M.S. degree in Biochemistry, Chemistry, or related Life Science is required.
• Minimum of five (5) years of experience in biopharma/process development environment.
• Minimum of three (3) years of experience in laboratory operations management capacity.

Minimum Qualifications:

• Ability to communicate effectively, orally and in writing, in a high stress environment with non-technical and technical staff.
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.