Administrative Assistant

Administrative Assistant

Clearance Level - Must be US Citizen and able to obtain a Active Secret Clearance

At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role:

Aquila is seeking a Administrative Assistant t o join our team in supporting one of the country's premier defense research organizations. The Administrative Assistant will work along side other TA Coordinators to provide administrative support across the TA Operations and HR business partnership function in the Human Resources Department.

There are a few requirements for the position:

• Must be a U.S Citizen- Must have able to obtain an Active Secret Clearance (Green Cards / Visas do not qualify)
• Willingness to undergo a comprehensive background investigation and maintain a personal security clearance. (Aquila would sponsor you for the security clearance.)
• Must be within 100 miles of worksite (Lexington, MA)

Responsibilities:

• Support HRBP and Talent Acquisition team administratively, inclusive of processing of all employee actions, beginning with hiring and onboarding through the off boarding process.
• Coordinate processing of entries through submission of personnel action forms to the Workforce Service Center.
• Coordinate candidate interviews and assist in scheduling with groups and departments.
• Assist with pre- and post-employment transactions including onboarding documentation.
• Participate in New Employee Orientation on a rotational basis facilitating presentation materials to new employees.
• Monitor HR recruiting email and phone line.
• Provide office coverage at a minimum of two days per week to greet employees and assist with questions as needed.

Preferred Qualifications:

• Previous experience supporting operational activities within a Human Resources department.
• Familiarity with automated resume tracking systems and HR software.
• Excellent administrative skills, strong attention to detail, and the ability to manage multiple priorities.
• Experience using applicant tracking systems (ATS) and proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Excellent interpersonal and written communication skills.

Must Have

• 3 years - Admin
• 3 years - Administrative support experience
• 3 years - Experience with calendar management
• 3 years - Filing
• 3 years - Meeting Management Skills
• 3 years - Soft Skills
• Strong Verbal and Written Communication
• Time Management
• 3 years - Software Tools
• 3 years - Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook)

Nice to Have

• Degree Level: Bachelor's Degree
• Human Resources
• Applicant Tracking Systems
• Human Resource/Talent Acquisition experience

Minimum Qualifications:

• A high school diploma (or equivalent) and at least 3 years of experience in an administrative role.

Our interview process is designed to let you get to know us as much as for us to get to know you!

You'll meet with someone from our Recruiting team so we can learn more about you and answer some of your questions.
You'll meet with the Hiring Manager to learn more about the team, and the role, and get to tell us more about what you'd bring to the team
You'll meet team members who will be your peers to help you get a feel for a "real day in the life" at Self.

Benefits and Perks:

Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.

Our Perks Include:

• PTO - 15 days (vacation/sick) 10 paid holidays - 6 standard (New Year's, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) - 4 floating holidays prorated based on your day of hire
• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
• Tuition & Training Reimbursement - 5K annually for pre-approved, job-related tuition, certification, or professional conferences
• 401K with Fidelity 100% immediate vesting; Plan eligibility begins 90 days following the date of hire. Aquila matches 50 cents on the dollar, up to 6%.
• Cell Phone & Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses.
• Buy Your Own Device (BYOD) Allowance Reimbursed up to $1500 for the purchase of a qualified technology device. Eligible after 90 days of employment, and benefit renews every three years.

Location: This position will be onsite 2 days/wk with the remaining days remote.

Contract Length: The position will be a 1 year contract with a possibility of extension

Clearance Level: Interim clearance is sufficient to start - Must be US Citizen

We are an Equal Opportunity Employer