Secret Clearance - Task Manager Journeyman (Administrative Suppo

Task Manager Journeyman (Administrative Support)

Location : Falls Church, VA

Security Clearance: Active Secret required to apply

Description:

Bailey Information Technology, LLC is currently interviewing dedicated and detail-oriented administrative professional to support the Defense Health Agency as a Task Manager Journeyman Assistant. This role is crucial for managing administrative tasks and offering strong support to leadership, helping ensure the efficient functioning of the office.

Key Responsibilities:

Calendar and Scheduling:

• Managing the customers calendar, including scheduling meetings, appointments, and supporting travel.
• Ensuring timely reminders and preparation for meetings.

Communications:

• Drafting and editing internal and external communications, including emails, reports, and presentations.
• Ensuring professional and timely communication with all stakeholders.
• Preparing and distributing meeting minutes.

• Maintaining accurate and organized records, including documents, files, and reports.
• Ensuring compliance with company record-keeping policies.

Administrative Support:

• Handling phone calls and email inquiries.
• Sorting and distributing mail.
• Ordering and managing office supplies.
• Assisting with special projects as needed.
• Providing support for meetings, events, and conferences.

Compliance and Policies:

• Staying informed about relevant regulations and industry standards.

Requirements:

• Required 3-5 years' experience supporting executives in an Executive Assistant capacity.
• Ability to communicate professionally with all levels of management
• Strong customer service, organizational and interpersonal skills; problem solving and analytical abilities; and attention to detail.
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
• Proficiency with Defense Travel System and the Joint Travel Regulations