Accounting Clerk III

Accounting Clerk III

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation's security and well-being.

KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

This position is contingent upon your ability to maintain your active DoD level clearance. This position is also contingent upon contract award.

Position Summary / Objective:

The Accounting Clerk III will be responsible for managing financial transactions, maintaining detailed financial records, and ensuring compliance with federal standards. This role supports the contract by processing payments, reconciling accounts, and assisting in financial reporting, ensuring accuracy and accountability in all financial dealings. Uses knowledge of double entry bookkeeping in performing one or more of the following; post actions to journals, identify subsidiary accounts affected and debit and credit entries to be made, assign proper postings to balance and reconcile accounts; review computer printouts against spreadsheets, detect and correct erroneous postings, and preparing documents to adjust accounting classifications and other data, reviews lists of transactions rejected by an automated system, determine reasons for rejections, and prepare necessary correcting transactions.

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Prepare and examine financial records
• Ensure that financial records are accurate and in compliance with Generally Accepted Accounting Principles (GAAP).
• Prepare financial documentation, including directives, instructions, reports, forms, and manuals, to ensure financial activities are well-documented and compliant.
• Perform payroll processing and resolve discrepancies to ensure contract staff are compensated accurately and on time.
• Reconcile accounts and prepare financial reports for audits, ensuring compliance with regulations and readiness for financial inspections.
• Review and verify the accuracy of financial data, ensuring consistency and compliance with accounting standards.
• Maintain an organized filing system for financial documents to facilitate easy retrieval during audits.
• Generate monthly and quarterly financial summaries to support contract performance assessments.
• Collaborate with the financial team to develop cost-saving measures and identify opportunities for financial efficiencies.
• Ensuring desk guides exist and are accurate for all accountant positions.

Required education and experience:

• A high school diploma or equivalent is required.
• Minimum of 2 years of experience in financial management, bookkeeping, and compliance with contract standards.
• Financial audit experience
• Knowledge of Generally Accepted Accounting Principles
• Knowledge of auditing standards and processes, including documenting and modifying processes and controls, identifying internal control deficiencies through testing and remediation of deficiencies, and evaluating transaction-level evidential matter.
• Flowcharting processes with Microsoft Visio.
• Able to obtain / maintain an Active DoD Secret security clearance or higher.

Preferred education and experience:

• Proficiency in financial software.
• Strong analytical and reconciliation skills.
• Familiarity with federal accounting standards and regulations.
• Ability to work independently with minimal supervision.
• Attention to detail and high level of accuracy.

Competencies:

• Proficient in bookkeeping principles and accounting software.
• Experience with account reconciliation, reporting, and audit support.
• High level of accuracy in transactions and record-keeping.
• Ability to manage multiple tasks and prioritize effectively.
• Strong verbal and written communication skills.
• Strong interpersonal skills required.
• Must be comfortable in a fast-paced, dynamic environment, and be able to handle multiple tasks simultaneously.
• Must be able to work independently and be self-motivated.
• Must demonstrate strong oral and written communication skills, excellent customer service skills, and be able to handle pressure.
• The ability to communicate professionally, both orally and in writing, with customers, vendors, management, and coworkers are crucial.

Additional eligibility requirements

Work authorization/security clearance requirements:

An active DoD Secret security clearance.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length. Some flexibility in hours is allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status.

Telework:

• No telework allowed for this position - 100% onsite.

Travel:

• Ability to travel CONUS; potential to travel OCONUS
• Travel up to 10% may be required.

Benefits and Additional Compensation:

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.

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