Today
Public Trust
Unspecified
Unspecified
Aliso Viejo, CA (On-Site/Office)
Eagle Harbor LLC,a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an Administrative Specialistto join our Team in AlisoViejo, CA
Position Responsibilities:
Position Requirements:
RecommendedKnowledge:
Position is located: Aliso Viejo, CA
Please apply at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=69&rid=4836
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Position Responsibilities:
- Liaise with internal teams within the FOF PMO and external stakeholders such as OFAM, OSF, GSA, OFO, OIT and F&LD
- Perform TRIRIGA data validation, edits, and opportunity and project updates to include supporting requirements maturation from MCACONs to Opportunities to Projects
- Coordinate submission of electronic Funding Determination Tool (eFDT) submissions by all PMs
- Manage and review all Consolidated Financial Tool (CFT) submissions as related to Planning Out Year (POY), Order of Priority List (OPL) and Bipartisan Infrastructure Law (BIL) requirements and projects
- Assist with Strategic Resource Assessment (SRA) tool data maintenance, ingestion, exporting, reporting and training activities
- Lead Planning support efforts for assigned Region(s) by providing thought leadership and education for stakeholders regarding planning initiatives, processes and information
- Facilitate monthly regional planning meetings with stakeholders
- Perform Order of Priority List (OPL)/MCACON/opportunity/requirements data management
- Attend and contribute to monthly OFO-hosted Field Office calls
- Coordinate lease updates/tracking
- Track Project Change Requests (CR) to include submissions, status and approvals
- Provide meeting minutes for RSC meetings
- Run project reports in TRIRIGA; notify RSC of any projects that need assignments
- Preparevarietyofrecurringandadhocreports,includingbutnotlimitedto, emergency contact lists, weekly work tracking spreadsheets, etc.
- Establishvariousprocedures,processes,andpoliciesasnecessary
- Establish,maintain,andmonitoravarietyofrecords,includingpersonnelfilesandrecords
- Respondtohumanresourcesquestionswhenpossible
- Assistinrespondingtoandinteractingwithinternalandexternalstakeholders
- AdviseRSConmissionsupportissues;identifyandproposerecommendationsto any issues or concerns
- Ensurethatadministrativeproceduresarebeingfollowed;communicateproceduresand changes to staff
- Navigateandutilizerelevantsystemssuch asSharePointandTRIRIGA
- Inputdataintovarious governmentdatabases
- Assistin respondingto taskersassigned byheadquarters
- Arrangetrainingformaintenancepersonneland maintaintrainingrecords
- Provideback-upsupport toothermissionsupportstaff
- Provideproductioncontrolforworkorderswhennecessary
- Liaisonbetween customerandOSFforfacilitiesneeds
- ProvideadministrativesupporttoPIBProjectManagers and Embedded Project Managers
- Trackfunding,invoicing,andservicesforoperationalcontracts
Position Requirements:
- US Citizen
- Ability to pass a pre-employment background check
- Obtaining and/or sustaining a Public Trust level Agency Clearance
- Bachelor's Degree is preferred
- Abilitytocommunicateclearlywithawidevarietyofstakeholders
- Abilitytointerpretandorganizemanagementdirectivesandcorrespondence
- Possessstrongcommunicationskills,bothwrittenandoral
- Possessstrongorganizationskills
- AbilitytonavigategovernmentsystemssuchasSharePoint and TRIRIGA
- Abilitytoexercisejudgmentininterpretingandadaptingguidelinesfordocumenting administrative actions
- Abilityto communicate guidelinesandprocessestostaff
- Abilitytoadapt tochangingresourcesandrequirements
- Possessstronginterpersonalskillsandcustomerserviceorientation
- Abilitytoanticipateproceduralandadministrativerequirementsofstaffandcustomers
- Demonstrated proficiency in the Microsoft Office suite of programs (Outlook, Word, Excel, and PowerPoint)
RecommendedKnowledge:
- Knowledgeofgovernmentpurchasingandprocurementprocess
- Knowledgeofgovernmentacquisitionprocedures
- Knowledgeofworkordersystem(TRIRIGA)
- ProficientinMicrosoftOfficetools(e.g.,Word,Excel,PowerPoint, SharePoint)
- Knowledgeofgovernmentdatabasesusedinternally
- Practicalknowledgeofadministrativesupportfunctions
Position is located: Aliso Viejo, CA
Please apply at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=69&rid=4836
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
group id: 10293762
