Jr. Purchasing Coordinator

The Opportunity

Responsible for coordinating procurement activities to ensure the timely and cost-effective acquisition of materials, supplies, and services. This role manages purchase orders, maintains supplier relationships, tracks deliveries, and collaborates with internal departments to support operational needs while ensuring compliance with company purchasing policies.

Key Responsibilities

• Monitors and administrates activities involved in the procurement of goods and services.
• Receives purchase orders, invoices and other forms and reconciles for completeness and accuracy.
• Works with vendors to ensure that products are delivered according to schedule and purchasing terms and conditions are clear and agreed upon.
• Stores and retrieves purchase orders, proof of purchase, proof of delivery, pricing quotes, receipts and other necessary documents.
• Coordinates the process of purchasing a good or service efficiently.
• Ensures that payments are distributed and received on time and troubleshoots any issues or deficiencies in payments.
• Scans, copies and prints purchase orders, invoices and other related documents.
• Communicate with vendors to obtain quotes of services or goods.
• Maintains knowledge of relevant software used to order and track goods and services.
• Research and identify new vendors or contractors based on needs of organization, team, program or initiatives.
• Collaborates with and supports other business functions such as scheduling, contracts, financial analysis, financial reporting, and accounting.
• May perform other administrative tasks as assigned.