Executive Assistant

Title
Executive Assistant
Full-Time/Part-Time Full-Time Description
RiVidium Inc. is seeking an Executive Assistant (EA) to provide high-impact support to executive level personnel while being seated at the front desk to ensure executive accessibility and a professional office presence. This role blends strategic partnership with hands-on operational excellence. The EA will provide backup coverage for the main receptionist to maintain seamless front-office operations.

Key Responsibilities:

Strategic Partnership

• Manage a complex executive calendar with strategic time-blocking and prioritization.
• Triage the Executive Team's email, draft responses, and surface critical issues with context and recommendations.
• Track Objective and Key Results (OKR) and transformation initiatives across divisions; prepare periodic status updates.
• Attend leadership meetings as executive level personnel's proxy when requested; capture decisions and action items.
• Conduct stakeholder analysis ahead of key meetings to inform approach and desired outcomes.
• Lead special projects independently, from scoping through execution and close-out.

Relationship Management

• Own and maintain the executive Customer Relationship Management (CRM) relationship tracking; log touchpoints and next actions.
• Coordinate follow-up campaigns from networking events; draft executive communications and thank-you notes.
• Serve as a professional interface to board members, customers, partners, and internal leaders at all levels.
• "Manage up" with tact and judgment; anticipate needs and propose solutions.

Operational Excellence

• Triage and route incoming leadership requests; clarify urgency, owners, and timelines.
• Coordinate executive team meetings; prepare agendas, materials, and capture outcomes with owners/due dates.
• Handle confidential and sensitive information with absolute discretion.
• Reconcile expenses and organize receipts; support light administrative processes as needed.
• Coordinate daily front-office operations in collaboration with the main receptionist.

Business Development Support

• Attend select networking events to capture intelligence and document follow-ups.
• Support intern program administration (scheduling, onboarding logistics, task coordination).

Events, Travel, and Corporate Support

• Coordinate complex domestic travel itineraries in compliance with Federal Travel Regulations (FTR).
• Plan and execute corporate on-site/off-site events (logistics, invites, run-of-show, post-event follow-ups).
• Draft, review, and edit reports, memos, and executive communications for clarity and accuracy.
• Conduct corporate orientation for new hires and coordinate leadership's participation.

Front Desk Presence & Coverage

• Provide professional front-desk presence while seated at reception; greet visitors and coordinate sign-in/badges.
• Provide scheduled and ad-hoc coverage for the main receptionist to ensure uninterrupted service.

Qualifications:

• 2+ years supporting C-suite or executives with heavy calendar/email ownership and cross-functional coordination is preferred.
• Demonstrated experience with task tracking, meeting facilitation, and executive-level communications.
• Proficiency with MS 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint/OneDrive; aptitude with CRM tools.
• Strong project management skills; able to scope, plan, execute, and report with minimal oversight.
• Exceptional judgment, discretion, and executive presence; able to influence without authority.
• Superior writing, proofreading, and visual-presentation skills.
• Bachelor's degree preferred (or equivalent experience).

About the Organization Established in 2008, RiVidium, Inc. (dba TripleCyber) is a VA-Verified SDVOSB and an SBA-Certified 8(a) company. To prepare our clients for the future, RiVidium has balanced all parts of our organization to attract the finest employees in order to 'Strive to be the missing element defining tomorrow's technology'. RiVidium keeps pace and surpasses its competitors by meeting challenges of advancements in Logistics, Human Capital, Cyber, Intelligence & Technology. EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If you need a reasonable accommodation for any part of the employment process, please contact Human Resources (HR) at hr@rividium.com.
This position is currently accepting applications.