Executive Assistant

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal is seeking qualified candidates for an Executive Assistant position supporting our Pentagon Force Protection Agency customer in Washington D.C. This is a temporary position through 31 December 2025

Description:

• Provide high-level administrative support to Senior Executives at the Pentagon Force Protection Agency headquarters. Must be highly proficient with Microsoft Office Suite application and a general knowledge and experience in office management.
• Shall be responsible for printing all material related to a meeting in advance for the director's meetings; preparing folders for the Director, Chief of Staff, and two Special Assistants; scheduling and creating agenda's for meetings; facilitate meetings and compose meeting minutes; resolve calendar conflicts; confirm next day's meeting, update and maintain the correspondence log at a minimum three (3) to four (4) times per week.
• Shall be responsible for maintaining office filings; preparing the Weekly Activity Report (WAR) binder on a weekly basis; add new entries into the Director's contacts; update the Director's phone book; escort visitors; arrange interviews when needed; process packages signed by the Director on a weekly basis.
• Shall maintain all office supplies to include the ordering and restocking of those supplies once quarterly; operate and maintain the video tele-conference units; screen telephone calls and incoming and outgoing mail daily; update all telephone rosters; update phone call roster, recall roster, office seating chart, and the holiday leave report; compose letters and reports and review correspondence for format accuracy and completeness monthly.

Requirements:

• Three (3) or more years of DoD experience
• have the ability to provide administrative support for meetings, correspondence, and gathering background information to support senior officials' attendance at meetings.
• Provide focused administrative support for SES to include editing and formatting correspondence, reports, briefings and other content drafted by technical and management personnel; transmit documents and data files; provide focused support for business meetings and other events; support conference planning, travel coordination, and organizational activities.
• Manage and track data call requests.
• Assist in providing illustration/graphics support requiring visual display/presentations/aids, including videos.
• Administrative support activities also include but are not limited to maintain calendar, prepare correspondence and reports, office management.
• Must have skills in the following areas:
• Oral and written skills.
• Critical thinking skills.
• Proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook and Teams
• Work independently and as a team member.
• Learn and apply administrative support concepts to assigned duties.
• Ability to schedule meetings and maintain calendars
• Make travel arrangements
• Assist with other clerical tasks as needed, including data entry

CLEARANCE LEVEL:

• DoD Secret Security Clearance

EDUCATION:

• Bachelor's degree

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.