Administrative Officer

Job Summary:

The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance, record keeping, personnel support, ongoing training, and seamless administrative coordination in a mission-critical facility requiring heightened security protocols.

Responsibilities :

Documentation & Compliance

• Maintain accurate records of incident reports, visitor logs, shift schedules, and audit documents
• Ensure compliance with data center security standards and company policies

Personnel Coordination

• Assist in onboarding and scheduling of security personnel
• Liaise between site supervisors and HR for leave, attendance, and disciplinary tracking

Communication & Coordination

• Serve as the primary point of contact for administrative inquiries related to security operations
• Manage internal communications between on-site teams and corporate office

Systems & Reporting

• Update and manage security management systems and reporting tools
• Prepare weekly and monthly performance reports and submit to management

Procurement & Inventory

• Track supplies, uniforms, and security equipment inventory
• Coordinate with vendors for restocking and repairs

Training & Development

• Organize and document required training for security personnel, including site-specific procedures and emergency protocols
• Schedule refreshers and compliance retraining based on regulatory updates
• Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs
• Monitor certification renewals (e.g., CPR/First Aid, Fire Safety, Defensive Tactics

Job Requirements

• Associate or Bachelor's degree in Business Administration, Criminal Justice, or a related field
• Prior experience in administrative roles within security, law enforcement, or facility management sectors
• Strong organizational, multitasking, and communication skills
• Familiarity with incident reporting software and Microsoft Office Suite
• Discretion and professionalism in handling confidential information

Preferred Skills:

• Experience in high-security environments (e.g., government, IT, financial sectors)
• Knowledge of OSHA and facility safety standards
• CPR/First Aid certification is a plus

Travel

EEOC

Equal Opportunity Employer & Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Vet - https://www.dol.gov/agencies/ofccp/posters