Business Administration Support

Overview

There is a full-time opening for a professional experienced in Information Management (i.e., Meeting Support, Supplies Management, Executive Support Services, and Division External Suspense Support). This position is at Buckley AFB, CO. There is currently a hybrid schedule with three days/week in the office and two days/week telework; however, this schedule can change to full-time on-site support as mission requirements dictate.

Responsibilities

• Meeting support responsibilities include assisting in obtaining and processing information flow within SSC/SN; providing guidance and recommendations to organizational personnel for obtaining, processing, and managing information throughout its life cycle; collecting and consolidating briefing charts for Weekly Staff Meeting; providing administrative services support to the Division Chief's front office; and maintaining action items, internal point papers, and briefings.
• Supplies Management requirements include collecting and documenting SMC/RS requirements for accountable and non-accountable supplies and equipment; processing requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and creating and maintaining inventories.
• Executive Support Services requirements include preparing reports, papers, and briefings IAW SSC communications policies and templates; maintain appointment calendars and conference room schedules; answer telephones, forward messages, and provide responses to routine queries; act as Travel Clerk and perform Defense Travel System functions on behalf of travelers; assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses; and provide inputs and recommendations regarding administrative and office management processes and procedures.
• Division External Suspense Support requirements include support to asses, integrate, track, and coordinate information with organizations external to the Division; implement and maintain Division-approved processes to receive, disseminate, coordinate, track, and respond to external tasks; integrate all response materials IAW associated requesting agency requirements and evaluate for content, accuracy, consistency, and completeness; and coordinate final package with all identified parties and Division leadership to ensure all key personnel and leaders are sufficiently informed regarding the purpose, issues addressed, and responses provided to resolve any questions or issues raised.

Skills Required

• This position requires a minimum of 10 years' relevant Department of Defense (DoD) administration experience and a Bachelor's degree.
• Must have a demonstrated understanding of current DoD business and administrative processes and experience with DoD acquisition tools and systems.
• An independent work ethic.
• Strong written and oral communication skills.
• Attention to detail and strong organizational skills.
• Ability to handle concurrent multiple-taskings and short deadlines.
• Ability to interpret Government acquisition documents.
• MS Office suite experience is required; Livelink experience highly desired.
• Prior Air/Space Force administrative experience is preferred, direct experience with Space Systems Command (SSC) Space Sensing (SN) is highly desired.
• US Citizenship Required
• Security Clearance or Ability to Obtain Security Clearance Required
• Salary Range: $68,000 - $72,000 DOE

• Open until filled

Education

High school diploma required.