Job Details

Sr. Proposal Manager


ITility, LLC


Herndon, VA 20170

Itility is seeking a talented Sr. Proposal Manager to join our stellar team in Herndon, VA. The Sr. Proposal Manager would work very closely with the business development staff and subject matter experts (SMEs) to aide in the entire proposal process from cradle to grave. With the new awards we have recently won, and the upcoming work we are going after, we need your expertise to help us keep growing. If you bring the creativity, strong writing skills and the right attitude for an exciting career with us, apply today!

Manages proposals for federal government sector supporting all aspects of the proposal development lifecycle, including developing outlines and schedules; writing proposal content; and managing deadlines, writers, and teammates to develop compelling and compliant proposal responses. Manages the proposal libraries and configuration management of proposal content and business development components for accuracy, currency, and usability. This position is characterized by shifting priorities, stringent deadlines, and occasional evening/weekend hours to accomplish tasks within non-negotiable client deadlines.

Accountable for proposal management, layout, writing/editing and production.
Prepare a plan/schedule for each proposal effort; manage assignment; collect and organize proposal content.
Plan and proofread to ensure continuity and compliance with RFP requirements.
Edit documents for format, grammar, style, punctuation, and spelling.
In support of task orders led by program managers, assist in the completion of the TO proposal, production and quality assurance.
Prepares and manages data calls, coordinating receipt of information from prime and subcontractors.
Coordinates the efforts of diverse sets of authors to ensure timely completion of assigned tasks through various proposal review cycles.
Support Past Performance creation and updating of narrative.
Manage/Write Requests for Information (RFI)/Sources Sought responses.
Plan, review, write, edit and oversee production of other marketing-related documents such as qualifications statements, data sheets, past performance, promotional pieces, resumes and project descriptions.
Work with the marketing team to develop strategies and implement programs that ensure consistent proposal and corporate identity standards.
Responsible for continuously expanding and updating professional knowledge in order to enhance individual and team innovation and productivity.
Work collaboratively with staff in all Itility offices.
Provide general research related to marketing initiatives as required, participate in meetings and activities, such as industry days, as needed.
Assist in general writing and editing, to include deliverables.
Provide QA/QC of documents.
Other duties as assigned.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to effectively work under pressure in a team-oriented environment supporting a high-volume of work and manage multiple deadlines with a positive attitude.

BA or BS in English, communications, marketing, liberal arts, or related discipline, preferred; followed by five+ years of relevant professional experience.
Minimum of 3 years’ experience writing and editing for a professional services firm.
Minimum of 5 years’ experience coordinating proposals with quality and consistency.
Minimum of 5 years’ experience managing the entire proposal process.
Should have a thorough understanding of government federal contract proposal efforts, government RFP documentation, procurement process, proposal preparation, and evaluation and compliance.
Able to work with minimal supervision, demonstrating flexibility, accountability, initiative, and self-motivation to identify and execute tasks
Must be a self-starter and possess ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery; may require overtime to meet deadlines, sometimes on short notice.
Must possess strong grammar and writing skills, including proofreading.
Must be detail oriented, organized and have the ability to work under tight deadlines.
Excellent verbal and written communication skills.
MS Office - Word, PowerPoint and Excel and Adobe Acrobat
Graphics programs a plus: Adobe Suite, Photoshop, Illustrator, etc.
Internet skills
Post Date:
Minimum Clearance:
Minimum Experience Required:
5+ yrs experience
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